1. Appoint the ASO AC Chair and Vice Chairs
    1. Early in January of the new year, hold an electronic vote for the Chair for that year. (The list of candidates and the voting timetable, should have been finalised during December of the previous year.)
    2. At the January meeting, confirm the election result.
    3. At the January meeting, the Chair should invite two Vice Chairs. The ASO AC would confirm the appointment.
      1. If there was a change in leadership from the previous year, then update the aso-chairs@ mailing list, and notify the relevant ICANN parties.
  2. Review ASO AC mailing lists
    1. At the beginning of the year, send the lists of subscribers out to the ASO AC members.
    2. Determine if we need to review mailing list policies, procedures, subscription guidelines, etc.
  3. Review ASO AC Members Personal Profile
    1. At the beginning of the year, ASO AC members need to review their personal profile published on ASO website.
    2. Personal profile must have employer details and all relevant volunteer affiliations.
  4. Form the Policy Proposal Facilitator Teams (PPFT)
    1. In January, confirm or re-appoint PPFT members for Global Policy Proposals (GPP).
  5. Set the timetable for the year’s meetings
    1. The date and time of the January meeting should have been set during December of the previous year.
    2. In January, set the timetable (dates and times) for rest of the meetings of the year.
  6. Adopt the ASO AC Work Plan for 2019
    1. In January, adopt the work plan for the year. The work plan should have been drafted by a volunteer selected at the end of the previous year.
  7. Continue the appointment process for the ICANN Board Seat No. 10
    1. Qualification Review Committee reviews the qualifications of candidate applicants. The list of qualified candidates are posted per operating procedures.
    2. The Interview Committee should be formed to finalize details concerning the various interviews in the selection process.
    3. Conduct the selection process, and announce the selection.
  8. Appoint members to the ICANN NomCom and other groups as required
    1. In June 2019, begin the process to appoint the ICANN NomCom representative.
  9. Participate in RIR Global policy process and tracking of ongoing Global Policy Proposals (GPPs)
    1. The Policy Proposal Facilitator Team will help the ASO AC determine if an RIR policy proposal can potentially be a GPP. If so, the PPFT will track the proposal through each region’s PDP. And produce a report for the ASO AC to help assess if the requirements are met.
    2. The ASO AC will forward the GPP to the ICANN Board along with the AC’s assessment of the GPP.
  10. Update ASO AC Operating Procedures, as needed
  11. Participate and conduct outreach efforts at ICANN Meetings
    1. At every ICANN meeting, plan for attendance by as many ASO AC member as possible.
    2. At the first ICANN meeting of the year, hold an ASO AC face to face meeting with attendance by as many ASO AC members as possible.
    3. At ICANN meeting(s) that coincide with an ASO AC face to face meeting(s), hold public meetings for reporting and outreach from the numbers community to other parts of the ICANN community.
    4. Hold discussions with the ICANN Board and other ICANN groups.
  12. Provide regular updates to the Numbering communities
    1. Present ASO activity report at RIR meetings during the year.
    2. The ASO AC report should include, among other things, the ASO AC Meeting attendance record by all members.
  13. Review the ASO AC activities for the current year
    1. In November, call for an AC member to volunteer to prepare the Activity Review of the work that was accomplished over the year. The draft should be circulated prior to the December meeting for comments and discussion.
    2. In December, accept the ASO AC 2019 Activities Review.
  14. Draft the ASO AC Work Plan for 2020
    1. In November, call for an AC member to volunteer to draft the ASO AC Work Plan for the following year. The draft should be circulated in December for consideration and adoption in January.
  15. Review all the ASO AC appointments made to different ICANN committees and working groups.
    1. Review for sufficient grounds for an appointment to continue. If so, check with the appointee if he/she wants to continue; otherwise, appoint a new candidate. If not, then terminate the appointment and notify the relevant group.
    2. Define term for each appointment and review the terms.
  16. Review the transparency of AC’s work
    1. In November, review what went well and what improvements can be made with the transparency of the ASO AC in terms of meetings (full, subgroup/committees), mailing list, etc. Make adjustments as necessary.
  17. Complete review of ASO Review recommendations related to ASO AC
  18. Set the date and time for the January meeting for the following year
    1. In December, set the date and time of the first meeting of the following year.
  19. Begin to set the timetable for 2020 meetings
    1. In December, consider the dates and times for the meetings for the following year.
    2. By October, set a place and date for a face to face meeting in the following year of the entire ASO AC.
  20. Begin the process for selecting the ASO AC Chair for the following year.
    1. In the December meeting, determine the timetable and election schedule.
    2. In December, call for nominations & seconds, and finalize the list of candidates.