ASO AC Teleconference 11 July 2001
Draft Minutes AC Conf Call 010711 Apologies: Cathy (VAC), Mirjam (VAC), Sabine (VAC) Present: Takashi Arano (TA) Seung Min Lee (SML) Raimundo Beca (RB) Barbara Roseman (BR) Hans Petter Holen (HPH) Wilfried Woeber (WW) German Valdez (GV) Hartmut Richard Glaser (HRG) Axel Pawlik (AP)/ (Minutes) Sabine Mader (SAM)/ (Minutes) Ray Plzak (RP) Paul Wilson (PW) Louis Tuton (LT) Andrew McLaughlin (AML) 1. Welcome 2. Apologies received 3. Agenda bashing 4. Minutes from June 6th meeting 5. Status of open actions 6. Revising RFC 2050 7. ASO involvement in the whois survey http://www.icann.org/dnso/whois-survey-en-10jun01.htm 8. Chair election process 9. AC attendance at upcoming meetings http://www.icann.org/calendar.htm http://www.aso.icann.org/meetings/calendar.html --Aug 5-8 London IETF --Aug 28-31 Taipei APNIC --Sep 6-10 Uruguay, ICANN --Oct 1-5 Prague, RIPE --Oct 28-31, Miami, Arin --Nov 12-15, Marina Del Rey, ICANN --Dec 9-14 Salt Lake City IETF 10. AC Physical meeting 11. AOB MINUTES ======== Agenda points in order of discussion 1. Welcome 2. Apologies received see above 3. Agenda bashing -added 4 b) "Minutes from election meeting" - AOB: WW on EC meeting 5. Status open actions Complete list of open ACTIONS: 12-4 RIRs/IANA: Circulate draft resource request procedure document to AC - LT sent comments to RIRs to be sent to AC ONGOING 0101-3 SEC: determine costs for public listening facilities - low priority OPEN 0105-3 HPH: to re-submit changed text (acknowledgement of receipt of the McFadden/Holmes report) as agreed - wait until Mirjam is back OPEN 0105-7 SEC: to compile a list of attendees of upcoming meetings for 2001/2002 (long-term action) - everybody has sent list to Mirjam, to be discussed later under Agenda Point 9. 0105-8 SEC: to co-ordinate with the RIRs to decide when the next ASO GA will take place - will take place alongside APNIC meeting 2002, to be decided by PW 0106-1 SEC: change status of May minutes on the web - DONE 0106-2 HPH: to send list of AC chair tasks to the AC mailing list - ONGOING 0106-3 all AC members: discuss how to divide AC chair tasks - OPEN 0106-4 WW: send additional disclaimer text to CJW so that she can include it in the proposed process for the AC chair nomination and election process - OPEN 0106-5 RP: send additional disclaimer text to CJW so that she can include it in the proposed process for the AC chair nomination and election process - DONE 0106-6 SEC: to send suggested text to be included in the reaction to the ICANN/VeriSign agreement to HPH - DONE 0106-7 HPH and BR: to draft a presentation for Vint Cerf and the ICANN board. Send it to the AC for review. Vint should decide if he believes this would be useful to show to the board - check with Mirjam. Scott Marcus' presentation can be used OPEN 0106-8 SEC: to add links to routing statistics on the ASO web site. - DONE 0106-9 BR: to write up some discussion points about the process to write policy documents - DONE 0106-10 all AC members: to review the ICANN board resolution on the emerging RIR document - DONE 0106-11 all AC members: send preferred times for special voting telephone call to the elections list - DONE 0106-12 SEC: to find out when the next AC phone meeting will be (it is currently scheduled for 4 july) - DONE 6. Revising RFC 2050 BR: Some consensus on list on ASO doc set Similariy between RIR and Mark McF proposals Put forward both proposals LT: Keep in mind the AC flow chart, follow the process or explain why you have not followed the process outlined. HPH: BR: We are at RIR discussion with AC, time to send to public for comment, the proposals need not be well formulated HPH: proposes to split the problem into two parts: - proposal for new doc series - policy development should then be sent back to RIRs & offer individual participation by AC members LT: useful approach, in Stockholm meeting it was decided that the RFC 2050 is in the jurisdiction of ASO, not IETF anymore. RP: A public comment period is important for the ASO doc series, but no need to follow the process according to the policy flow chart. PW: RFC 2050 discussion expected in Taipeh ASO slot. The ASO documents series is expected to consist of two types of documents - admin/background AND - policy LT: RFC 2050 re-write not only totally administrative as it contains policy. BR: agrees RP: doc series: explicitely divide docs by modus of authoring: - what should it say - how to break it up BR: see RIR proposed list of docs, see if significant differences to Mark's, then post it on list, cc RIR-WGs RP: first get approval for doc series from the community LT: scope? Inclusion of v4, v6, ASN in all? BR: Mark's list was comprehensive HPH: RP: The ASO doc series is not intended as a specific RFC 2050 breakdown proposal, but to be a basis for more policy that may be developed. BR: Do we want to propose the ASO documents series? RP: Explanation should be made in ASO DOC 0 1. format 2. types 3. general description (process of doc creation) comment: use existing processes for the policies and informal process for informational doc's. LT: What obligations do they create for RIRs? RP: Volunteers to write the draft. Committee of RIR persons and 1 AC member per region BR: One month timeframe for drafting and proposing the document to the AC should be sufficient --> draft middle of August --> bring it to the AC --> then to the public LT: important to have a public comment period BR: does not want to loose RIR meeting cycle that is approaching. Would yield results in the short term. Actions: 0107-1 RP to draft ASO 0 in full. Draft to be posted to the AC 0107-2 AC form creation committee: volunteer: BR HPH: summarises discussion (RP/BR) 1. In depth discussion at RIR meeting on RFC 2050 2. Global task force might become the sender of a proposal to AC Action: 0107-3 HPH to draft message of intent describing the timeframe and further process for regional discussion TA: might be able to present the process in Miami/Taipei 7. ASO involvement in the DNSO whois survey LT: Names council business plan, one topic to evalutate whois/ DNS area geared towards DNS whois, feeling of overlap with ASO/PSO areas, thus invitation. Common issues/ integration issues BR: most concerns regard privacy/ law enforcement access RP: also other (RIR, etc.) data available through whois eg. routing registry HPH: different uses for lookup of Domain Names outcome (greater privacy f.i.) could set some precedences for our community overviews of different users, community opinions. WW: as DB-WG chair, more DB and external relations issue, than well defined address issues. First understand framework and DNSO intent WW volunteers to summarise issues to DB working group. Put it onto the Prague RIPE meeting agenda. Actions: 0107-4 WW to summarise & propose further action regarding DNSO whois survey 0107-5 HPH to acknowledge receipt of DNSO invitation (AP) 8. Chair election process Not all actions have been concluded. It was agreed that this would be discussed as soon as the actions are concluded and the material is in place. 9. AC attendance at upcoming meetings Action: 0107-6 AC to send their travel plans for upcoming meetings to SEC within one week 10. AC physical meetings HG: LACNIC invitation stands, time frame not yet set, 2nd open policy meeting will be held at the end of the year in Sao Paulo, Brazil. RP: It is beneficial to LACNIC that the meeting is attended by the global community PW/HG: physical AC meeting directly after ICANN meeting or weekend before Action: 0107-7 ALL: answer to LACNIC by 20th of July regarding meeting time preferences 11. AOB a) Meeting with EC, Brussels WW: proposed meeting with EC member states representatives gives background, date Oct 10th, confirmation received Scope: European only event, or inclusion of AC at large HG: no strong representation need, but helpful to keep the community posted with EC items without more detailed agenda/goals proposed attendees: SJ, HPH, WW, AP/MK, WW Action: 0107-8 RB to circulate URL regarding additional info on commission resolution to support ICANN's bodies b) ACK of Emerging RIR doc decision to ICANN board RB proposed the AC to address an acknowledgment to the ICANN Board expressing its satisfaction for the adoption of the Emerging RIRs document. As mentioned in the minutes of the last conference call, the wording adopted in the final resolution and the minutes of the discussion were particularly clear in deleting the word minimum concerning the criteria, on one hand, and in precising that the word "standards" was referred only to the procedures to apply. Other AC members agreed to address this acknowledgment to the ICANN Board, but decided not to mention the reasons why. 4. a) Minutes from June 6th meeting 4. b) Minutes from election meeting a) Second version of minutes accepted with all corrections. Action 1107-9 SEC: publish minutes June AC meeting conf call on the website b) Minutes accepted. Action 1107-10 SEC: publish minutes of the elections meeting on the website GV: Following the resolution during the last AC meeting, can list of support be published? HPH: No, all the AC would like to have published will be published. RP: MoU calls for procedures to be outlined. HRG: Why were the RIRs present during the selection conference call? HPH: There was a request by RIRs and subsequently the voting members decided to let them observe. Action: 0107-11 AC devise selection procedures in subcommittee (1. collect ideas,proposals, 2. draft, 3. adapting results in a face to face meeting) HPH: Following this discussion HPH commented to discuss items when they arise on the list without delay. Meeting adjourned at 23:54 (UTC), 11 July 2001 ACTIONS DONE: 0106-1 SEC: change status of May minutes on the web 0106-5 RP: send additional disclaimer text to CJW so that she can include it in the proposed process for the AC chair nomination and election process 0106-6 SEC: to send suggested text to be included in the reaction to the ICANN/VeriSign agreement to HPH 0106-8 SEC: to add links to routing statistics on the ASO web site. 0106-9 BR: to write up some discussion points about the process to write policy documents 0106-10 all AC members: to review the ICANN board resolution on the emerging RIR document 0106-11 all AC members: send preferred times for special voting telephone call to the elections list 0106-12 SEC: to find out when the next AC phone meeting will be (it is currently scheduled for 4 july) NEW ACTIONS: 0107-1 RP to draft ASO 0 in full. Draft to be posted to the AC 0107-2 AC form creation committee: volunteer: BR 0107-3 HPH to draft message of intent describing the timeframe and further process for regional discussion 0107-4 WW to summarise & propose further action regarding DNSO whois survey 0107-5 HPH to acknowledge receipt of DNSO invitation (AP) 0107-6 AC to send their travel plans for upcoming meetings to SEC within one week 1107-7 ALL: answer to LACNIC by 20th of July regarding meeting time preferences 0107-8 RB to circulate URL regarding additional info on commission resolution to support ICANN's bodies 0107-9 SEC: publish minutes June AC meeting conf call on the website 1107-10 SEC: publish minutes of the elections meeting on the website 0107-11 AC devise selection procedures in subcommittee (1. collect ideas, proposals, 2. draft, 3. adapting results in a face to face meeting) COMPLETE list of OPEN ACTIONS: 12-4 RIRs/IANA: Circulate draft resource request procedure document to AC 0101-3 SEC: determine costs for public listening facilities 0105-3 HPH: to re-submit changed text (acknowledgement of receipt of the McFadden/Holmes report) as agreed 0105-7 SEC: to compile a list of attendees of upcoming meetings for 2001/2002 (long-term action) 0105-8 SEC: to co-ordinate with the RIRs to decide when the next ASO GA will take place 0106-2 HPH: to send list of AC chair tasks to the AC mailing list 0106-3 all AC members: discuss how to divide AC chair tasks 0106-4 WW: send additional disclaimer text to CJW so that she can include in the proposed process for AC chair nomination and election process 0106-7 HPH and BR: to draft a presentation for Vint Cerf and the ICANN board. Send it to the AC for review. Then Vint can decide if he thinks this would be useful to show to the board 0107-1 RP: to draft ASO 0 in full. Draft to be posted to the AC 0107-2 AC form creation committee: volunteer: BR 0107-3 HPH to draft message of intent describing the timeframe and further process for regional discussion 0107-4 WW to summarise & propose further action regarding DNSO whois survey 0107-5 HPH to acknowledge receipt of DNSO invitation (AP) 0107-6 AC to send their travel plans for upcoming meetings to SEC within one week 0107-7 ALL: answer to LACNIC by 20th of July regarding meeting time preferences 0107-8 RB: to circulate URL regarding additional info on commission resolution to support ICANN's bodies 0107-9 SEC: publish minutes June AC meeting conf call on the website 0107-10 SEC: publish minutes of the elections meeting on the website 0107-11 AC devise selection procedures in subcommittee (1. collect ideas, proposals, 2. draft, 3. adapting results in a face to face meeting)
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