This document consists of items from the ASO AC’s 2012 Work Plan, interspersed with notes on the status of the items.

 

Appointment of Chair/Vice Chairs.

Status:

  • Louie Lee was elected Chair via electronic vote. His election was announced shortly before the ASO AC meeting on 19 Jan 2012.
  • During the ASO AC meeting on 19 Jan 2012, Alan Barrett and Dave Wilson were invited to serve as Vice Chairs, and both accepted.

 

Policy Proposal Facilitator Teams (PPFT):

  • Confirm or re-appoint PPFT members for all current Global Policy Proposals (GPP);
  • Create a new PPFT for each new GPP, as and when new GPPs appear.

Status:

  • At the beginning of the year 2012, Global Policy Proposals GPP-IPv4-2010 and GPP-IPv4-2011 were current. No new Global Policy Proposals were created during 2012, so only two PPFT teams were needed.
  • During the ASO AC meeting on 19 Jan 2012, PPFT members were appointed for both these proposals. The minutes of the meeting show that the following resolutions were passed:
    • The ASO AC appoints DW, AB, AL, LL to serve on the PPFT for GPP-IPv4-2010 and that AG be invited to serve for LACNIC.
    • The ASO AC appoints FA, TF, HPH to serve on the PPFT for GPP-IPv4-2011 and that JS and either AG or SB be also invited to serve.
  • During the ASO AC meeting on 19 Jan 2012, the ASO AC resolved to stop tracking GPP-IPv4-2010. During the meeting on 5 Apr 2012, the Chair reported that the decision had been communicated to the NRO-NC.
  • During the ASO AC meeting on 8 Feb 2012, Jason Schiller was added to the PPFT for GPP-IPv4-2011.

 

Set timetable for meetings

Status:

  • During the ASO AC meeting on 19 Jan 2012, a timetable was approved for teleconference meetings throughout the year.
  • During the ASO AC meeting on 8 Feb 2012, it was decided that a face to face meeting would be held in Vancouver, Canada, on 26 and 27 Apr 2012, co-located with an ARIN meeting.

 

Complete the appointment process for the ICANN Board seat No. 9:

  • Confirm or re-appoint members of Qualification review committee (QRC) and Interview Committee (IC);
  • Conduct reviews and interviews of candidates;
  • Make the appointment.

Status:

  • The QRC and IC members had been appointed during 2011, and all appointees were still members of the ASO AC during 2012.
  • During the ASO AC meeting on 19 Jan 2012, it was noted that the QRC members were AB, SB, TF, HPH, and RdS. The members were not formally re-appointed during this meeting.
  • During the ASO AC meeting on 19 Jan 2012, it was noted that the IC members were AB, NA, RdS, and SB, and that a member from the RIPE region was still needed. HPH volunteered and a motion was passed adding him to the IC. The four existing members were not formally re-appointed during this meeting.
  • Questionnaires sent early in the process were taken to be the written interviews required by the procedure.
  • Telephonic interviews were conducted on 12 and 13 Apr 2012.
  • Three candidates were invited for face to face interviews on 26 and 27 April 2012. One of the candidates was unable to be present in person, but was interviewed via video conference. All candidates were made aware of the video conference and no candidate objected.
  • Ray Plzak was re-appointed.
  • No formal action was taken to deal with the discrepancy between the appointment procedure’s requirement for face to face interviews, and the reality that one candidate was unable to attend in person.

 

ASO Review

  • Consider the criticisms and suggestions for improvements in the report from the ASO Review;
  • Issue a response;
  • Implement changes as appropriate.

Status:

  • The ASO Review was discussed during meetings on 19 Jan 2012, 5 Apr 2012. It was noted that the NRO EC was taking comments and would take appropriate action
  • The NRO EC’s draft response to the ASO Review was discussed on 26 and 27 Apr 2012. Feedback from this meeting was provided to the NRO EC.
  • During the meeting on 26 and 27 Apr 2012, the ASO AC passed the following motion related to the review:
    • A motion to update the work plan to consider a review of the GPDP and develop process in accordance with recommendations from the ASO Review Report.
  • During the meeting on 14 Jun 2012, it was reported that the NRO’s response to the review had been published.
  • During the meeting on 8 Nov 2012 it was reported that several RIRs are working together on the following changes related to the ASO Review:
    1. Clarify purpose, mandate, objective of ASO and distinguish duties between ASO AC/NRO EC.
    2. Review of ASO website, clearly reflect that ASO is an ICANN SO
    3. Develop FAQ for ASO website ICANN Board, NRO EC should agree on FAQ content
    4. Fully researched history of ASO (agreed by Board, EC)
    5. Translate ASO docs into ICANN languages, quotes obtained.

 

 Updates to ASO AC Operating Procedures

Status:

  • Changes to the ASO AC operating procedures were discussed at meetings on 19 Jan 2012, 5 Apr 2012, 26 and 27 Apr 2012, 14 Jun 2012, 5 Jul 2012, and 6 Sep 2012. The difficulty of changing the Operating Procedures was a common topic.
  • A motion to change the procedure for Amendment of the Operating Procedures was put to an electronic poll which was opened on 21 Sept 2012. The motion was passed unanimously by all 15 ASO AC members, and the result was announced via email on 11 Oct 2012.

The text of the motion was:

Motion:

Section 9 of the Operating Procedures of the Address Council of the Address Supporting Organization (ASO AC OP) be updated as follows

9. Amendment of Operating Procedures

These Operating Procedures may be amended through an electronic vote of all the members of the Address Council based upon any proposed amendment receiving four-fifths majority support.

Electronic votes will be a minimum of 7 days, but can be concluded as soon as all members of the Address Council register a vote.

All amendments to these Operating Procedures shall be approved by the Executive Council of the Number Resource Organization.

Proposed amended text must be available for discussion on email for seven days prior to the start of a vote unless all Address Council members are available for a discussion of the amendment.

  • On 18 Oct 2012, it was reported via email that the NRO NC had ratified the above change to the ASO AC Operating Procedures. It was also noted that the change had inadvertently removed the ability for the ASO AC to pass changes to the Operating Procedures during a meeting.
  • Another motion to change the procedure for Amendment of the Operating Procedures was put to an electronic poll which was opened on 6 Dec 2012. As of 19 Dec 2012, the result of that poll has not yet been announced. The text of the motion was:

Motion:

Section 9 of the Operating Procedures of the Address Council of the Address Supporting Organization (ASO AC OP) be
updated as follows

9. Amendment of Operating Procedures

These Operating Procedures may be amended at any regular or special meeting of the council or through an electronic vote. The proposed amendment must receive four-fifths majority support of all members of the Address Council whether at a council meeting or via an electronic vote.

Electronic votes will be a minimum of 7 days, but can be concluded as soon as all members of the Address Council register a vote.

All amendments to these Operating Procedures shall be approved by the Executive Council of the Number Resource Organization.

Proposed amended text must be available for discussion on email for seven days prior to the start of a vote unless all Address Council members are available for a discussion of the amendment.

  • During several meetings, there was discussion about adding guidelines or policies for protection of personal or confidential information regarding candidates for the ICANN Board. No formal action has been taken. The most recent discussion was during the meeting on 8 Nov 2012.

 

Ongoing tracking of Global Policy Proposals (GPPs)

Status:

  • No new GPPs were introduced during the year 2012.
  • GPP-IPv4-2010 was discussed during the meeting on 19 Jan 2012, and a decision was made at that meeting to cease tracking the proposal.

The text of the resolution was:

resolved that the ASO AC make the decision to stop tracking GPP-IPv4-2010 and to inform the ARIN board that of the decision and that it may be resurrected in the future if required.

  • GPP-IPv4-2011 was discussed during meetings on 19 Jan 2012, 8 Feb 2012, 8 Mar 2012, and 5 Apr 2012.
  • During the meeting on 8 Mar 2012, the ASO AC passed a motion to approve the report from the PPFT for GPP-IPv4-2011 (which had been circulated via email), subject to hypertext links being removed from the report itself and added to a cover letter that would be sent to the ICANN Board.
  • During the meeting on 5 Apr 2012, it was reported that ARIN’s version of GPP-IPv4-2011 had been passed to the ICANN Board on 14 Mar 2012, but that the cover letter discussed at the meeting on 8 Mar 2012 had not been sent. It was also reported that ICANN had called for public comments but had received no comments, and there was some discussion of the ICANN Board’s timetable.
  • The ICANN Board ratified GPP-IPv4-2011 on 6 May 2012.

 

Ongoing ICANN Outreach program – Improvement plan for ICANN outreach

Status:

  • The ASO AC had a presence at every ICANN meeting. ASO AC representatives held discussions with the ICANN Board, held public activity reports, and interacted with some other groups within ICANN.
  • There is still a need for improvement in the way the ASO AC interacts with the ICANN community. This was discussed during the meeting on 5 Jul 2012.

 

ASO AC to conduct review of GPDP

Status:

  • This item was not included in the work plan approved on 19 Jan 2012, but was formally added during the meeting on 5 Jul 2012.
  • No progress has been made.

 

ASO AC to conduct review of ASO AC OP

Status:

  • This item was not included in the work plan approved on 19 Jan 2012, but was formally added during the meeting on 5 Jul 2012.
  • The only change to the ASO AC Operating Procedures has been to allow electronic voting on amendments to the procedures themselves.
  • There has been no change in any other part of the Operating Procedures.
  • There have been suggestions that the procedure for ICANN Board appointment should be changed to deal with candidates who are unable to attend the face to face interview.

 

Begin the appointment process for the ICANN Board seat No. 10:

  • set timetable
  • issue call for nominations

Status:

  • During the meeting on 5 Jul 2012, the time line was discussed, and the start date was approved via the following motion:

that the ASO AC agree to issue a Call for Nominations for candidates in the Seat 10 selection process for 2013 on 17 August 2012, but that the schedule for the remaining phases be decided at a later date.

  • During the meeting on 5 Jul 2012, a Qualification Review Committee and Interview Committee were appointed during the meeting on 5 Jul 2012. The following motions were passed:

that the ASO Address Council form the Qualification Review Committee (QRC) for the Seat 10 Selection Process 2013 with
the following members FA, AG, HPH, NA, RdS.

that the ASO Address Council form the Interview Committee (IC) for the Seat 10 Selection Process 2013 with the same
members as the QRC committee.

  • On 17 Aug 2012, the call for nominations was published.
  • During the meeting on 6 Sep 2012, the entire timetable was approved.

 

Appoint members to other ICANN groups

Status:

  • This item was not formally added to the work plan. However, it is included in this review.
  • During the ICANN meeting in Prague, Fiona Asonga was nominated to the ICANN Academy WG.
  • During the meeting on 6 Sep 2012, HG was appointed to the ICANN Nom Com for 2013.
  • During the meeting on 8 Nov 2012, FA, HG, and TF volunteered to serve on the ICANN Accountability & Transparency Review Team 2 (ATRT 2).

 

Participation at ICANN and RIR Meetings

Status:

  • This item was not formally added to the work plan. However, it is included in this review.
  • ASO AC members attended all ICANN and RIR meetings during 2012, and presented reports on ASO AC activities.

 

Appoint a Chair for 2013:

  • call for nominations, seconds, and expressions of interest;
  • set timetable for voting

Status:

  • In progress

 

End of year review of actions performed during 2012

Status:

  • To be performed at the meeting on 20 Dec 2012

 

Draft work plan for 2013

Status:

  • In progress