AC Attendees:

Sanford George (SG) – ARIN
Lee Howard (LH) – ARIN
Louis Lee (LL) – ARIN
Kenny S. Huang (KH) – APNIC
Takashi Arano (TA) – APNIC
Hyun-Joon Kwon (HJK) – APNIC
Hartmut Glaser (HG) – LACNIC
Sebastian Bellagamba (SB) – LACNIC
Hans Petter Holen (HPH) – RIPE NCC
Wilfried Woeber (WW) – RIPE NCC
Sabine Jaume (SJ) – RIPE NCC
Alan Barret (AB) – AfriNIC

Observers:

Ray Plzak (RP) – ARIN
Adriana Rivero (AR) – LACNIC (Secretariat)
Germán Valdez (GV) – LACNIC
Raimundo Beca (RB) – ICANN Board of Directors
Olof Nordling (ON) – ICANN Staff
Francisco Obispo (FO) (new elected member, invited)
Martin Hannigan (MH) (new elected member, invited)

Apologies:

Axel Pawlik (AP) – RIPE NCC

Minutes taken by AR.

Draft Agenda:

  1. Welcome & roll call
  2. Agenda review
  3. Minutes from October Teleconference
  4. Competing Addressing Registries
  5. Review of the Web Site & language issue
  6. Welcome letter & procedure to welcome new AC members
  7. Vancouver meeting
  8. Procedures
  9. ICANN Strategic plan
  10. ICANN Interview Process
  11. Update from ARIN meeting
  12. AOB

The teleconference was opened at 2200 UTC.

Open actions from previous meetings are included under the corresponding agenda items, together with their current status.

1) Welcome & roll call

As per roll call 12 AC members and 7 observers were present. Quorum was established.

HPH: A special welcome to the two new members who are joining us today: Francisco Obispo and Martin Hannigan.

2) Agenda review

Hearing no objections, the draft agenda was approved.

3) Minutes from October Teleconference

Action#051005-1 SEC:
To change the status of the Minutes of the October teleconference from draft to definitive and post them on the website.
DONE

Action#051005-4 SEC:
To send the minutes and the list of open actions to the working group or persons who are in charge of the actions before the following teleconference.
DONE

Motion suggested by HPH, put forward by LH and seconded by SB: The AC approves the minutes from the October teleconference with the amendments sent to the list and requests the secretariat to change the status of the minutes from Draft to Final.

Hearing no objections, the motion was approved and the following action decided:

Action#0511-01 SEC:
To change the status of the October teleconference from Draft to Final.

4) Competing Addressing Registries

Action #0509-3. LH:
To formalize a response to ICANN attaching a letter that ICANN, based on their decision, may or may not use to respond to the author of the Competing Addressing Registries paper and send it to the list.
DONE

LH sent it to the list an hour ago. Everybody needs more time to study it.
Based on a motion put forward by WW and seconded by SJ, the following action was decided:

Action#0511-02 ALL:
To set a deadline of 10 business days for comments to the letter prepared by LH (on the issue of competition in addressing registries) and if there are no objections HPH will forward the letter to ICANN.

5) Review of the Web Site & language issue

Action #0509-4. SB, SJ, LL:
To identify the documents and pages that the committee feels should be translated and then, in relation to the language issue, wait to see in which direction the NRO will move. (The language issue will be removed from the action list after RP’s input about what the NRO will do).
DONE

Action #0505-09. SB, SJ, LL.
The three will go through the website, forming a work group that will see what needs to be done and forward suggestions to the Chair, Co-Chairs and Secretariat for action.
DONE

Action#051005-2. RP:
To ask for information from the NRO about what they will do regarding the language issue.

HPH forwarded the document prepared by SJ to the list. The document contains changes to make in the website, and the identification of the most important documents that should be translated.

After some discussion the following actions were decided:

Action#0511-03 ALL:
To read the document prepared by SJ on the website and language issues and send comments to the list before the Vancouver meeting.

Action#0511-04 SJ:
To take all the comments received and update the website and language issue document for its discussion at the workshop in Vancouver.

6) Welcome letter & procedure to welcome new AC members

Action #050727-2. CHAIR, LL and RH:
To prepare a welcome letter for new ASO AC members. Fine tune the procedure for New ASO AC members and present it at the next AC meeting for its approval.
DONE

Action#051005-3 AR:
To send a message to LL asking him to put together all the contributions he prepared about welcoming new ASO AC members.
DONE

It was mentioned that, because the procedure to welcome new AC members is not really a procedure, perhaps it doesn’t require EC approval.

The following motion was put forward by LH and seconded by LL: To adopt the welcome package currently in use.
Hearing no objections the motion was approved.

After further discussion the following action was decided:

Action#0511-05 LL:
To send the latest version of the procedures to welcome new AC members to the AC coord list, then RP will forward it to the EC for approval.

7) Vancouver meeting

Action #050727-5. CHAIR:
To prepare a more refined proposal for the Vancouver meeting and circulate it to the list for further discussion; to get in contact with the ICANN staff to see what is the actual availability of rooms and space so that we can have a more concrete proposal on the table during the next couple of weeks.
ONGOING

Action#051005-6 HPH:
To set up the final agenda for the ICANN meeting in Vancouver. HPH will finalize the agenda and send it to the list.
ONGOING

HPH drafted the following time schedule for the Vancouver meeting and sent it to Diane Schroeder.
1) Thursday, December 1st: *IP Addressing Policy: Joint Meeting of GAC & ASO* (10:00-12:00);
2) Meeting with the ICANN board – at the boards discretion – over lunch;
3) Thursday 12-18: A closed AC workshop;
4) Friday 9-11: closed Address Council meeting;
5) Friday 11-13 ASO Public Forum.

Action#0511-06 (ON):
To try to find out who scheduled the two-hour meeting with the GAC on December 1st. and put that person in contact with RP. (The original request was to have a half-hour meeting with the GAC).

HPH suggested the following topics to be discussed at the physical meeting:
– call for nominations for Chairs for next year and meeting schedule for next year.
– workshop: website and translation issues, procedures, and to go through the global IPv6 global policy, have a look at the MoU and see what actions are required.
– Public Forum: suggested having a public forum as we did in Stockholm, basically a couple of presentations and some open microphone time for discussion.

It was agreed to use the same presentation for the forum as for the Board, adding an explanation of what the ASO is, the functions of the NRO EC, NC, etc.

The presentation material will be put together by RP.

It was decided that travel details and hotel bookings for Vancouver will be sorted out regionally by each RIR.

8) Procedures

Action #050710-4. SB, SJ, RP, CHAIR and CO-CHAIRS:
To come up with procedures for AC approval before the next conference call. List of ASO AC procedures.
DONE

SB informed that the working group went through the procedures wish list, exchanged some ideas, and put them in writing.

RP will have the final draft ready after he gets comments from SJ and then will circulate it to the list.

Action #050710-5.  SB, SJ, RP, CHAIR, CO-CHAIRS:
To review and finalize the procedure to call for AC meetings before the next meeting. On hold until the draft for the new meetings procedure is circulated to the list by RP.

Action#051005-7 SB:
To coordinate a conference call and put together the meeting of the working group (procedures).
DONE

HPH resent an email to the list asking the AC members if they think we need more procedures. This will be discussed during the next meeting.
It was established that it isn’t necessary to present any motions now.

9) ICANN Strategic plan

Action#051005-5 SEC:
To call for a conference call in one week on Wednesday 12 October to discuss the ICANN Strategic Planning Issues Paper.
DONE

Action #051012-1 LH, AB, SB:
To prepare the document we would like to present to ICANN regarding the ICANN Strategic Planning Issues Paper, to send it to the AC mailing list so that everybody can read it, and then to send it to the NRO EC so that they can include it in a single response from the ASO.
DONE

HPH brought up the following:

Reconsideration of previous motion: (suggested by LH) to send two delegates to the meeting with ICANN on the Strategic Plan.

At HPH’s suggestion, the following motion was put forward: The Address Council reconsiders the previous motion to send two delegates to the meeting with ICANN on the strategic plan. The AC will instead forward the issues discussed and forward to the NRO EC for a common ASO/NRO response to ICANN.
Motion seconded by LL.

Hearing no request for roll call, and hearing no objections, motion approved.

10) ICANN Interview Process

After some discussion, HPH´s draft motion was modified. The following motion was put forward by LL: The AC chair tells ICANN that he politely declines personal involvement in the hiring process, and at the same time forward a list of the qualifications we’d like considered in the hiring process, a list that will have been circulated on the AC list for a week time and that has not been objected.
Motion seconded by SJ.

Votes were taken by roll call. Hearing no votes for the negative, the motion was approved unanimously.

List of suggested qualifications mandatory for the position:

  • intimate knowledge of IP addressing policies preferably in all regions, but at least in more than one region
  • participation in the global and regional IP policy fora for several years
  • technical knowledge of the IP addressing numbering system for IPv4 and IPv6
  • technical knowledge of the Internet routing system
  • inter-personal skills

11) Update from ARIN meeting

LH proceeded to present the following update from the ARIN meeting:

There were several policy proposals considered.

a) There were two for which there was consensus that we wanted worked on, one of those was to come up with a policy proposal for assignment of IPv6 addresses to end sites (right it’s only for ISPs). We didn’t move forward with this but our advisory council will continue working on that.

b) Another proposal was amend the assignment and utilization requirements for IPv6 that’s going to continue in development by the advisory council.

c) There was a proposal to allow IPv6 allocations for people doing anycast. This proposal was defeated.

d) Three proposals for which the advisory council found consensus last fall:

  • To remove all references to the Africa region of ARIN from our policies manual.
  • Consensus seems to be in favor of raising the HD ratio from .8 to .94 for IPv6. This is going into last call for comments.
  • Some small changes in the requirements for allocations based on multihome.

Some other interesting things: Richard Hill from the ITU was there, and his main point seems to be that some governments are saying IP addresses should be allocated differently than they were in the past (15 years ago). He acknowledged that they are being allocated differently. He also mentioned that governments were asking questions and he seemed to be interested in knowing what the answers would be.

LH asked him if he’d heard anything new in terms of comments from the public forum and he said no.

RP added the following: We had 2 round table meetings: 1) one to discuss the requirements for directory services, this featured participation of the US department of Homeland Security and the FBI; 2) another roundtable to discuss the future of IPv4, exhaustion of ipv4 space. I believe that there should be some policy proposals coming out of this in the future.

12) AOB

a) David Conrad designated IANA General Manager (proposed by RB)

RB: I would like the AC to express our satisfaction on the fact that David Conrad became General Manager of IANA.
This was agreed by all.

Action#0511-07 HPH:
To congratulate David Conrad on becoming the new IANA General Manager.

b) Report on the latest RIPE meeting.
It was decided to postpone this item until the Vancouver meeting.

It was proposed to add as one of the agenda items for the workshop in Vancouver to discuss this new format for the AC meetings (agenda).

HPH will send out a message to the list asking for opinions on concrete agenda items and expectations for the meeting.

There being no further business to discuss, the meeting was adjourned at 23.30 UTC.

ACTIONS

NEW

Action#0511-01 SEC:
To change the status of the October teleconference from Draft to Final.

Action#0511-02 ALL:
To set a deadline of 10 business days for comments to the letter prepared by LH (on the issue of competition in addressing registries) and if there are no objections HPH will forward the letter to ICANN.

Action#0511-03 ALL:
To read the document prepared by SJ on the website and language issues and send comments to the list before the Vancouver meeting.

Action#0511-04 S):
To take all the comments received and update the website and language issue document for its discussion at the workshop in Vancouver.

Action#0511-05 LL:
To send the latest version of the procedures to welcome new AC members to the AC coord list, then RP will forward it to the EC for approval.

Action#0511-06 ON:
To try to find out who scheduled the two-hour meeting with the GAC on December 1st. and put that person in contact with RP. (The original request was to have a half-hour meeting with the GAC).

Action#0511-07 HPH:
To congratulate David Conrad on becoming the new IANA General Manager.

OPEN

Action#051005-2 (RP):
To ask for information from the NRO about what they will do regarding the language issue.

Action #050727-5. CHAIR:
To prepare a more refined proposal for the Vancouver meeting and circulate it to the list for further discussion; to get in contact with the ICANN staff to see what is the actual availability of rooms and space so that we can have a more concrete proposal on the table during the next couple of weeks.
ONGOING

Action#051005-6 (HPH):
To set up the final agenda for the ICANN meeting in Vancouver. HPH will finalize the agenda and send it to the list.

Action #050710-5. SB, SJ, RP, CHAIR, CO-CHAIRS:
To review and finalize the procedure to call for AC meetings before the next meeting. On hold until the draft for the new meetings procedure is circulated to the list by RP.

CLOSED

Action#051005-1 (Secretariat):
To change the status of the Minutes of the September teleconference from draft to definitive and post them on the website.

Action#051005-4 (Secretariat):
To send the minutes and the list of open actions to the working group or persons who are in charge of the actions before the following teleconference.

Action #0509-3. LH:
To formalize a response to ICANN attaching a letter that ICANN, based on their decision, may or may not use to respond to the author of the Competing Addressing Registries paper and send it to the list.

Action #0509-4. SB, SJ, LL:
To identify the documents and pages that the committee feels should be translated and then, in relation to the language issue, wait to see in which direction the NRO will move. (The language issue will be removed from the action list after RP’s input about what the NRO will do).

Action #0505-09. SB, SJ, LL.
The three will go through the website, forming a work group that will see what needs to be done and forward suggestions to the Chair, Co-Chairs and Secretariat for action.

Action #050727-2. CHAIR, LL and RH:
To prepare a welcome letter for new ASO AC members. Fine tune the procedure for New ASO AC members and present it at the next AC meeting for its approval.

Action#051005-3 (AR):
To send a message to LL asking him to put together all the contributions he prepared about welcoming new ASO AC members.

Action #050710-4. SB, SJ, RP, CHAIR and CO-CHAIRS:
To come up with procedures for AC approval before the next conference call. List of ASO AC procedures.

Action#051005-7 (SB):
To coordinate a conference call and put together the meeting of the working group (procedures).

Action#051005-5 (Secretariat):
To call for a conference call in one week on Wednesday 12 October to discuss the ICANN Strategic Planning Issues Paper.

Action #051012-1 (LH, AB, SB):
To prepare the document we would like to present to ICANN regarding the ICANN Strategic Planning Issues Paper, to send it to the AC mailing list so that everybody can read it, and then to send it to the NRO EC so that they can include it in a single response from the ASO.