AC Attendees:

  • Louis Lee – LL (Chair), ARIN
  • Jean-Robert Hountomey – JRH, AfriNIC
  • Vincent Ngundi – VN, AfriNIC
  • Alan Barrett – AB, AfriNIC
  • Tomohiro Fujisaki – TF, APNIC
  • Martin Hannigan – MH, ARIN
  • Jason Schiller – JS, ARIN
  • Sebastian Bellagamba – SB, LACNIC
  • Hartmut Glaser – HG, LACNIC
  • Dave Wilson – DW, RIPE
  • Hans Petter Holen – HPH, RIPE
  • Wilfried Woeber – WW, RIPE

Secretariat:

  • Ernest M. Byaruhanga (EMB ), Recording Secretary – AfriNIC

Observers:

  • Adiel Akplogan – AA, AfriNIC
  • Kiran Cunniah – KC, AfriNIC
  • Lillian O Sharpley – LOS, AfriNIC
  • Einar Bohlin – EB, ARIN
  • Ricardo Patara – RP, LACNIC
  • Fergal Cunningham – FC, RIPE NCC
  • Leo Vegoda – LV, ICANN
  • Raimundo Becca – RB, ICANN

Apologies:

  • Francisco Obispo – FO, LACNIC
  • Axel Pawlik – AP, RIPE NCC
  • Filiz Yilmaz – FY, RIPE NCC
  • Olof Nordling – ON, ICANN
  • Hyun-Joon Kwon – HJK, APNIC
  • Kenny S Huang – KSH, APNIC
  • Raul Echeberria – RE, LACNIC

Draft Agenda

  1. Welcome
  2. Agenda review
  3. Approval of the minutes from the 7 Aug 2008 TC
  4. Review of Open Action Items
  5. ICANN Nominations
  6. Update to the ASO AC Operating Procedures
  7. ASO website review
  8. Global Policy Proposal for ASNs
  9. Global Policy Proposal for Remaining IPv4 Address Space
  10. 2009 ASO Work plan
  11. RIR meeting updates
  12. Adjournment
  1. Welcome.

    At 1302 UTC, the Chair requested the Secretariat to proceed with a roll call. Due to excessive background noise interference, several roll calls were made and quorum was noted at 1315 UTC. The Chair then called the meeting to order.

    The Chair noted that there was a new APNIC member on board (who was not present on the call). He mentioned that he met the new member at the ICANN meeting in Cairo two weeks ago.

  2. Agenda review.

    The Chair reviewed the agenda as posted on the mailing list. He mentioned that there was a proposal to add ICANN nominations. The Chair suggested to address the topic right after the review of the open action items. The Chair called for comments or additions to the agenda.

    HG mentioned that there was a message from FO to propose that the ratification of the Global Policy for the allocation of the remaining IPv4 address space be addressed during the meeting. The Chair proposed to discuss it during the Global policy item of the present agenda, and called for further comments on the agenda to which there were none..

    # AB joined the meeting at 13h21 UTC

  3. Approval of the minutes from the 7 Aug 2008 TC

    The Chair called for a motion to approve the minutes of the 7 Aug 2008 teleconference as published by the Secretariat on the ASO website. AB moved to approve the minutes, SB seconded. The chair called for objections and there were none and the motion was carried unanimously. The Chair then asked the Secretariat to change the status of the minutes from ‘DRAFT’.

  4. Action: #1117-01:
    Secretariat to change the status of the 0807 TC from DRAFT.

  5. Review of Open Action Items

    Action: #0808-02:
    The Chair to seek approval from the NRO EC for adoption of the procedure to select the AC Representative to the ICANN Nominating Committee into the AC Operating Procedure.

    The Chair mentioned that he made a request on the above to the NRO EC and will continue to follow up. WW asked if there was any feedback or the reason for the delay. The Chair informed that there was no feedback. WW mentioned that in the absence of response and reaction from NRO EC, it might be considered to escalate the topic locally or within the region or formally.

    The Chair mentioned that he will make a request to the present NRO EC Chair, Paul Wilson and update the AC accordingly.

    Action: 1117-02:
    Chair to follow up on “Action Item 0808-02” with the NRO EC Chair (Paul Wilson).

    Action: #0808-03:
    The secretariat to post the procedure for the selection of the AC Representative to the ICANN Nominating Committee on the website after approval received from the NRO EC.

    The Chair mentioned that as there was no approval yet from the NRO EC, the procedure cannot be posted. WW mentioned that perhaps the procedure can be posted anyway as draft or such status that would indicate that it has not yet been approved.

    HPH mentioned that if the procedure has not been approved, the AC should consider stopping the business requiring the procedure. It was proposed to post the procedures as draft (or as appropriate) for transparency purposes.

    WW proposed an action as follows:

    The Secretariat to post the procedure under action #0808-02
    and #0808-03 on the ASO website with the label pending
    approval of NRO EC.

    The Chair mentioned that he would be happy to accept the proposal if all were in agreement.

    Action: #0808-04:
    The secretariat to ensure the following regarding the proposed documents page:
    – add tabs for minutes and draft documents.
    – ensure compatibility with non javascript browsers.

    The Chair suggested that this item be addressed later during Agenda Item Number 6. The Secretariat agreed.

    Action: 0808-05:
    Chair to inform the ICANN 2009 Nominating Committee about HG’s appointment.

    The Chair mentioned that this action item was completed and that HG had his first meeting last week.

  6. ICANN Nominations

    The Chair mentioned that the process for appointing someone to the ICANN board is not yet ongoing, and called on the new nominations committee to draft deadlines so that earliest action can be taken on item. The Chair asked if there is any interest from MH, or anyone else interested.

    The Chair stated the he wondered about representation from each region and asked TF only member from APNIC, if he can work with the nominations committee until Kenny Huang or Hyun Joon can take over. Others proposed to this committee were WW from RIPE NCC, SB from LACNIC and AB from AfriNIC. JS asked if it’s a maximum of 1 member per region. The Chair said that if interested, anyone else can join. JS asked to volunteer, and the Chair accepted. The Chair said he would ask Paul Wilson regarding the appointment and duties of this committee.

    The Chair asked for a motion to appoint the committee. HG moved, DW seconded. There was no opposition. The Chair considered the motion carried.

    HG said that on the website, he understands that the membership term of Dave Wodelet will be finished 6 months after the next ICANN meeting and stated that there is a need to have the appointed name weeks earlier, which needs to be sent to ICANN for diligence process.

    He stated that the seat will be vacant on May 7. HG also said that ICANN is working on changing some by-laws, sometime between now and May.

    The Chair asked the Secretariat to setup a nomcom WG mailing list, and subscribe the members selected from this meeting onto that mailing list.

    Action: 1117-03:
    Secretariat to create nomcom mailing list and subscribe the members selected during the meeting.

  7. Update to the ASO AC Operating Procedures.

    The Chair stated that two letters were sent and still yet to hear any response. He promised to follow up with Paul Wilson on that. He said that a report for the review of Global Policy Proposals was also sent by the NRO EC, and said thre was also a report from the team that reviewed the GPP. He said that the template of the report has recently been received.

    The Chair asked if there was anyone on the GPP team or committee in the conference, so that the meeting can be updated about the progress. JS said he hasn’t seen any communication yet, and would follow up with the team.

    HPH suggested to move this to the work plan for next year.

  8. ASO website review

  9. EMB mentioned that there have not been any significant changes to the work done on the proposed documents section of the ASO AC website since the last teleconference. He stated that the webmasters at AfriNIC have been overloaded, and that work on the AC website would resume after AfriNIC9.

    WW expressed disappointment, and suggested that the secretariat function be handed over to RIPE NCC by end of this year, and that AfriNIC work with RIPE NCC to hand over the website maintenance before.

    FC from RIPE NCC said he would discuss with Nick and get back. WW proposed that RIPE NCC and AfriNIC try to get a common understanding to move website maintenance to RIPE NCC..

    HG mentioned that the website is not representing work that the AC has done. He stated a need to have the right information and everything in place.

    The Chair proposed a motion , for AfriNIC and RIPE NCC to transfer the responsibilities of the Secretariat, and website in particular, by December 31st 2008.

    WW proposed as follows: “The Chair to request that AfriNIC & RIPE NCC start the transfer of secretariat responsibilities immediately and conclude this process by December 31st.” HG seconded. There was no opposition.

    Action: 1117-04:
    The Chair to request that AfriNIC & RIPE NCC start the transfer of secretariat responsibilities immediately and conclude this process by December 31st..

  10. Global Policy Proposal for ASNs

  11. The Chair mentioned that this work has been done, and that the AC has heard from Leo who said he does not expect any issues in implementing the proposal.

    #RB – rejoined at 1707.

    LV mentioned that implementation was not a significant task. The Chair asked for comments and questions, and there was none.

    WW stated that, in general, other channels of informal discussion would be cheaper, like face to face meetings or email. RP wanted to know what would be the expected outcome of the extended meeting. The Chair said that it was to allow other AC members to provide knowledge about matters related to the AC work from a perspective of their respective regions. JS said the idea is to communicate about the policies going on different regions, and that this is an attempt to bring the discussions from our regions to each other, in order to increase awareness.

    DW said that it would be an opportunity to hear from the other RIRs, and saw no harm about discussing in such an informal meeting. He suggested for a motion to be passed.

    RP questioned the need for such meeting given that at each RIR meeting, an AC member gives a summary report on the policies discussed in their region. He said therefore that the mechanism of bringing awareness about what is happening in each region already exists. HPH said he agreed with RP.

    The Chair asked if there were any other opinions. JS said that whatever mechanism is used, he sees the need for such an informal discussion. HPH added that in the past, the global policies used to be an agenda item on its own at AC meetings, and that the AC can do the same.

    The Chair concluded that, at this point, he will not put a request for the call to be extended. The mailing list will be available so that AC members or observers can have their input, and that other mechanisms can be also examined.

    There being no other item, he proceeded to next item.

  12. Global Policy Proposal for Remaining IPv4 Address Space

  13. The Chair stated that in APNIC, this is not yet fully adopted, and that the APNIC board have yet to meet, to accept the GPP from the chair of their working group. TF was asked to confirm this information. The Chair said that the NRO EC does not have anything yet to pass on to the AC, but stated that there should be work beginning on getting the GPP ready. The Chair asked for any other input items but there were none

    The Chair asked if any key members of this GPP were on the meeting and called for any answer if the team has made any progress. JS said they are waiting for the GPP to be released. The Chair said he encourages all to begin work on that especially from the NRO EC. JS said he will look up the team members and remind them about this. The Chair asked for comments from anyone else. There were none.

  14. 2009 ASO Work plan

  15. The Chair said there is a need to formalize the group of volunteers for the 2009 Work Plan. HPH asked about the make-up of the group. The Chair said the members are JRH, VN, MH, HPH and WW. RB asked if he can be a member of the group, and the Chair said he would not find a problem with that.

    MH stated that RB would be as observer. WW said that this task force is not taking any decisions, just ideas, and that the AC will take decisions in a proper meeting. HG said the WG has no observers, just working people.

    HG proposed a motion to appoint the group. DW Seconded and there were no objections.

    The Chair declared the motion carried. The Chair asked for suggestions of what to include in the work plan.

    WW proposed to include a possibility to work with secretariat to improve internal tool sets, improve external representation, improve efficiency in the address council and an up-to-date website.

    JS said that for the GPP, there are 2 items; templates and the GPP for the remaining IPv4 address space. HG expressed concern that there are many addressing bodies now and that there is need to have a joint meeting between AC, RIR board members, and the NRO to discuss how to work together in the future. He stated that the situation 3 or 4 years ago is not the same issue now and stated that in 2009, the AC need courage to have joint discussions with other entities during this v4 to v6 transition.

    MH said this is beyond the scope of the AC, and that the NRO facilitates with respect to communications. The Chair also stated that the AC’s ability to influence in this regard is limited.

    MH said the AC main responsibility is to provide advice on policy issues to the ICANN board. JS agreed that we could play a significant role in facilitating a solution to these problems, and would like to see that, however the ASO-AC charter as stated in the MoU prevents the AC from doing that and that the AC only.

    HG said that without face to face meetings, there may be a perception that the AC is not very active. DW also said that the AC needs to meet more regularly. JS said he is in favour of having informal meetings and that there may be more benefit from that kind of arrangement.

    AB said he is on the AfriNIC board and has no problem asking the AfriNIC board what the ASO should be doing. HG said he would do the same for LACNIC.

    HG asked about the possibility to have a face to face meeting in Australia. MH said there is no need to set a location yet. MH suggested to make a motion that the face to face meeting will occur in 2009, and then set a location. He said that everyone of us is busy, and that an agenda is very important.

    JS suggested that when the AC sends a request to the NRO EC to have a face to face meeting, that the request should include what is expected to be accomplished in the meeting.

    MH said there will be more ideas at next meeting and suggested that the AC tables two items that were EC interesting, the first being the face to face discussion, secondly, the discussion around expanding the scope of AC role.

  16. RIR meeting updates

  17. HG said he remembers that RIR meeting reports and updates need to be posted on the list, and not discussed during the teleconference. The Chair said that some interesting highlights can be said during the meeting in case anything major, etc. JS made the ARIN update, DW the RIPE NCC update and TF the APNIC update.

  18. Adjournment

  19. The Chair called for a motion to adjourn. HG then stated that the 4 December teleconference should be postponed to 11 December, due to the IGF. There was general agreement, but the secretariat would have to check internally and update the Chair of the new date.

    DW move to adjourn the meeting, seconded by JS. There were no objections, and the meeting adjourned 1530UTC.

Action items

Action: 1117-01:
Secretariat to change the status of the 0807 TC from DRAFT.

Action: 1117-02:
Chair to follow up on “Action Item 0808-02” with the NRO EC Chair (Paul Wilson).

Action: 1117-03:
Secretariat to create nomcom mailing list and subscribe the members selected during the meeting.

Action: 1117-04:
The Chair to request that AfriNIC & RIPE NCC start the transfer of secretariat responsibilities immediately and conclude this process by December 31st.

Other open Action Items

Action: 0808-02:
The Chair to seek approval from the NRO EC for adoption of the procedure to select the AC Representative to the ICANN Nominating Committee into the AC Operating Procedure.

Action: 0808-03:
The secretariat to post the procedure for the selection of the AC Representative to the ICANN Nomination Committee on the website after approval received from the NRO EC.

Action: #0807-01:
The secretariat to ensure the following regarding the proposed documents page:

  • add tabs for minutes and draft documents.
  • ensure compatibility with non javascript browsers.