[aso-policy] Minutes of Address Council Meeting, Los Angeles

["Paul Wilson" <pwilson@apnic.net>]

ICANN Address Supporting Organisation

First Open Address Council Meeting

2 November 1999, 3pm

Los Angeles, USA



Agenda:

1. Welcome and introduction
2. Selection of AC chair person
3. Review ASO board member terms
4. Review of Functions of the AC
5. Operations of the AC and possible meetings
6. General Assembly - function and scheduling
7. AOB


Minutes:

1. Welcome and introduction

Paul Wilson from the APNIC, currently providing the ASO secretariat
function, opens the meeting.

The Address Council (AC) members introduce themselves:

Sabine Jaume (France): Employed by Renater, the academic network in France;

Cathy Wittbrodt (USA): Former member of ARIN Advisory Council, involved in
routing engineering with @Home;

Raimundo Beca (Chile): Vice-President of Strategic Planning, Telefonica CTC
Chile; also chair of the Internet Commission of AHCIET;

Jianping Wu (China): Director of CERNET, China Educational Research Network,
and professor of Computer Science department at Tsinghua University, China;

Takashi Arano (Japan): Responsible for network and routing design at NTT,
Japan; also chair of JPNIC's "IP Working Group";

Hans Petter Holen (Norway): Employed by SOL, a small ISP in Norway; and
chairman of LIR-WG chair within RIPE;

Wilfried Woeber (Austria): Responsible for ACOnet's LIR since 1993, RIPE
DB-WG chair, member of initial board of RIPE NCC after RIPE NCC became legal
entity;

Hyun Je Park (Korea): Manager of Thrunet, a major ISP in Korea;

Dave Meyer (USA): not present, but introduced by Cathy Wittbrodt: works for
Cisco and involved in multicasting work within the IETF.

The three new ASO-ICANN directors introduced themselves:

Rob Blokzijl (The Netherlands): former physicist, founder and current
chairman of RIPE, founder of RIPE NCC, involved in AMSIX (Amsterdam Internet
Exchange Point), and currently employed by National Institute of Nuclear
Physics and High Energy Physics (NIKHEF);

Ken Fockler (Canada): previously employed in IBM, founded NetNorth in 1984,
later started CA*NET, helped to establish and served as president of CAIP,
served as a Director of CANARIE, and served on the ARIN Board for a year.
currently operates his own consulting company.

Pindar Wong (resident of Hong Kong): started first commercial ISP in Hong
Kong; involved in many initiatives for development of Internet in the
Asia-Pacific; helped to establish, and is currently chair of APIA;
previously held an "alternate" position on the APNIC board; is currently
chair of APRICOT.

2. Selection of AC chair person

Hans Petter Holen is nominated as chair of the meeting, and accepts this
nomination.

3. Review ASO board member terms

Hans Petter explained the circumstances surrounding the selection of ICANN
Board members by the AC.

Due to the very tight scheduling for selection of ICANN directors, the AC
decided to specify the terms for the ICANN directors as an interim measure
as follows:

    Ken Fockler: for a term of 1 year
 Pindar Wong: for a term of 2 years
 Rob Blokzijl: for a term of 3 years

On advice from ICANN, it was expected that these terms could be changed
after consultation with the 3 directors, and consideration of their personal
preferences and availability.

Pindar Wong informs the audience that the three directors discussed this
among themselves, considered various criteria and came up with the following
preferred distribution for terms:

    Pindar Wong: 1 year
 Ken Fockler: 2 years
 Rob Blokzijl: 3 years

4. Review of Functions of the AC

Paul Wilson as ASO secretariat walks through the MoU and describes the tasks
of the AC as described in the MoU (primarily sections 2 and 4).

Pindar Wong asks for clarification of the relationship between ICANN and the
RIRs. Paul explains that this is outside the scope of the AC, and will be
settled in by negotiation between the individual RIRs and ICANN.

Paul Wilson describes item 2h) of the MoU regarding ICANN's nomination of an
observer from the emerging RIRs (LacNIC and AfriNIC). It is clarified that
ICANN will be the body who will designate individuals as observers.

There is a question from the audience as to the procedure for an emerging
RIR to become an observer.

Andrew McLaughlin (ICANN staff) explains that ICANN will get together with
the existing and the emerging RIRs to discuss this issue and will inform the
AC about this. Cathy adds that one has to be careful, because there might be
competing organisations and it might then be difficult to make a decision.

5. Operations of the AC and possible meetings

Ken Fockler (ICANN Board) comments that there will be various channels
through which the AC might receive proposals for policy review. The AC might
want to discuss how they operate and what they will do with this input.

Kim Hubbard (ARIN) clarifies that the ASO/AC is not the body who actually
develops the policy; rather, they consider proposals and give advise, while
policy is developed in the regional open forums.

Wilfried Woeber adds that this whole procedure is only going to work if the
AC and the RIRs collaborate and keep each other informed. This is not an
attempt to get involved in the RIRs business and operations, but the wording
in the MoU section 5 is vague. This needs to be reviewed.

Hans Petter summarises by stating that the AC will start studying the role
of the AC and its relation with the RIRs and the existing policy groups in
the various regions.

Paul Wilson explains that according to the MoU, the AC will have a
secretary, serving for a terms of one year, and rotating among the RIRs.
APNIC will initially perform this role.

As ASO Secretariat, APNIC has established the ASO web site, at
http://www.aso.icann.org. The required public feedback mechanism is
currently not yet set up, this will be done very soon.

Wilfried Woeber proposes to start working on the mailing list and then agree
on phone conference if there is a need to do so. As soon as the AC is up to
speed, it will have a clearer view about the need of physical meetings. It
is neither appropriate nor useful to agree on a number of meetings at this
point in time.

Bill Manning (ISI) asks if there is a requirement that the AC meetings to be
open. It is clarified that the MoU specifies that the AC does not have to
have open meetings, but that the agendas and the minutes of these meetings
and decisions need to be published.

A representative from U.S. Small Business Administration urges the AC to
develop operations and a structure that is as open and transparent as
possible, so that is also easy for small businesses to follow and to have
access.

Hans Petter agrees that these meetings should have a proper structure and
agendas and minutes. He clarifies that on the other hand the main policy
discussions will continue to be held in regional open policy meetings. These
structures and procedures need to be clearly defined and documented.

6. General Assembly - function and scheduling

Function of the General Assembly is discussed and clarified. The GA's role
is clearly defined in the MoU.

Rob Blokzijl proposes to hold three GA meetings per year, one in each region
in conjunction with the regional policy meeting, and offers to host the
first GA meeting in Amsterdam in February. This needs to be further
discussed with the RIRs for planning and logistical reasons.

Kim Hubbard suggests that, in accordance with the MoU, only one GA meeting
is needed per year, and having one meeting would encourage maximum
participation in that meeting. With three global GA meetings, people would
only visit their local meeting, defeating the purpose. It was agreed to
start with the organisation of one meeting.

Wilfried Woeber raises the question of requirements and procedures for the
election of the next ICANN director from the ASO. Andrew clarifies the ICANN
procedures and required timing, and discussion follows about timeline for
events such as call for nominations, election, and notification to ICANN.

In order to follow this time frame, the next elections will have to be
either at the RIPE Meeting in May or the ARIN Meeting in April, with call
for nominations issued at least 90 days prior. This will be further
discussed with the RIRs.

7. AOB

7.1 Ad hoc group

Hans Kraaijenbrink reports from the meeting that was held earlier that day.
He is grateful for the people who participated. The meeting agreed on a
proposed charter for the ad-hoc group, to be published later today, and
discussed at the ICANN meeting the following day. The group will be open to
everyone to participate. There will be small editorial group to collect the
results and to make sure the deadlines are met. Hans expects that the group
will be operational within one month. Further deadlines will be specified in
the ad-hoc charter.

Paul Wilson asks when and how the editorial group will be formed.

Hans Kraaijenbrink explains that he had hoped to identify individuals
through private discussions during this week, but this will probably not be
possible, so hopefully during the next week. He urges the AC and/or the RIRs
to also participate and to specify individuals. However, the group should
not consist of more than 10 people.

Hans Kraaijenbrink explains that the ICANN public forum has been used for
the public charter, there will be a requirement to review the work and
results of the group widely. It is fully open and fully transparent. It
might be that some groups will use private discussions before they post an
opinion to the mailing list.

Ken Fockler asks if the editorial group will sum up at some point? Rob
Blokzijl asks if they will do more than that, such as to produce a report.

Hans Kraaijenbrink explains the tasks of the editorial committee: the actual
work will be done on the public forum, but in case the group gets stuck, a
small group of highly involved and motivated people can step in and
stimulate further discussion. The editorial group should not change the
input, just collect. Hans would like Tony Holmes from BT who was one of the
initiators of the ad-hoc group and John Klensin from the IAB to participate.
Jim Baskens already volunteered to participate. Hans asks for a few people
from the RIR community to participate as well.
Raimundo Beca volunteered to serve as a member of the editorial committee,
either as an individual or nominated by the ASO Council. However, a final
decision on ASO Council nominees to this editorial group was postponed to a
later date.

7.2 Other

Nii Quaynor (interim board of AfriNIC) stresses that he supports the ASO MoU
and introduces two people who are present at the meeting and who are also
involved in the AfriNIC developments: Yann Kwok from Mauritius and Zakaria
Amar from Mauritania

Julián Dunayevich, on behalf of the LACNIC´s Interim Bureau, stated that
LACNIC fully supports the MoU.

Finally, Andrew McLaughlin again welcomes the AC members and the new ICANN
directors, and congratulates all parties for a constructive start.


Meeting Ends 4.30pm

==

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