1.0 Welcome

LL called the meeting to order at 1208UTC

2.0 Agenda Review

LL asked for any thoughts on the agenda and there were none.

3.0 Approval of minutes from the 06 Feb 2013 meeting

RP joined at 1212UTC

TF commented on agenda item 6 of the last meeting, “Formation of PPFT” and stated that the PPFT member from the RIPE region is still not appointed. WW apologized for the delay and said they will internally discuss that issue and advise the ASO AC in 1 week.

LL called for a motion to approve minutes of the Feb 06 meeting. WW moved the motion seconded by FA. There was none opposed. The motion carried and LL asked the Secretariat remove “DRAFT” status from the published minutes.

4.0 Agenda & Activities for the Beijing Face-to-Face Meeting

RP pointed out that it is better to conclude the discussion on whether or not the AC will suggest topics for discussion in the public forum at the ICANN meeting.  LL briefly explained that the public forum is a session during the week for discussing various issues, and that there is no open microphone in order for discussions to stay focused and for matters to be given substantial time. He said it’s more like a managed open microphone session.

LL went through the proposed schedule as follows:

• Friday 05 April: The ICANN CEO has proposed a round table meeting for chairs of SOs and LL has been invited as ASO AC Chair. It includes dinner and general discussion about topics that are not shared in the open public forum.  LL asked that if there is anything the ASO AC members would like to bring to the CEO’s attention, they should let him know on the list.
• Tuesday 09 April: ASO face-to-face meeting. Tuesday is also constituency day and each group will have its own session.  LL stated that this would be the first ASO AC face-to-face meeting open to public.

JS – joined at 1215UTC

LL said it has been already agreed that the meeting be open, with a provision for remote participation. There would then be an ASO AC dinner possibly in the evening for the ASO AC, RIR members, observers, RIR board members, ICANN staff, ARIN AC members and other interest groups.

• Wednesday 10 April:  Morning – 1 hour open meeting with the ICANN Board, and this also includes RIR staff and possibly ICANN staff that usually support ASO AC work.  In the afternoon, there would be the ASO AC workshop & the IPv6 workshop back to back.  The IPv6 workshop is a joint collaboration between ICANN and APNIC staff for any interested parties.

RP said Wednesday night is for the ICANN dinner and that there would be some kind of reception cocktail on Monday and Tuesday as well. He said Tuesday is OK for the ASO AC dinner after which, everyone can make it to the ICANN music night.

LL said he would like to work on the topics of the meeting with the ICANN board. RP and KW brought up ICP2 and ICANN regional strategy as potential agenda items respectively. RP said it’s not necessary to put ICP2 on the agenda for discussion as there are a lot of things going on that might reflect differently on that issue and that concerning regional strategy, topics can be DNS oriented and the meeting could talk about issues like how ASOs or RIRs or the NRO can participate.

KW said he would talk with Paul Wilson who can communicate with the RIRs in order to come up with more content for the meeting.

LL indicated possible interest in whois, with a possibility to include this in a session with the SSAC and ICANN staff. He stated that the SSAC has put up a paper on the terms and usage of the word “whois” as it relates to the protocol, registry, and other use cases, and he said there would need to be a better way to describe it as a registry service.

WW suggested this topic can go to the mailing list, and that discussions could lead to him to putting up together potential content to discuss in Beijing in the Board meeting.

LL said that ICANN staff will manage all ICANN board activities at the meeting, but have reached out to ASO AC for agenda items.  LL proposed that the ICANN regional strategy topic, along with whois directory service, be part of the agenda. RP, KW and LL will work on the wording for these agenda items.

LL further reminded that the ASO AC face to face meeting will focus on the business part in morning, then use the afternoon for general discussions. It will be open to observers.  He said he would work with secretariat and vice chairs to develop an agenda. LL recommended that if anyone has ideas for the agenda, to put them up on the mailing list. LL suggested updates to the Board election process inline with recommendations from the ASO review report.

FA asked if there are any activities that the ATRT will be involved in. LL also asked about any feedback regarding the meeting strategy-working group. He indicated that one volunteer withdrew and that GV is reaching out to ICANN staff to get someone appointed to represent the number community. LL said it’s a function of the CCG to help in the MSWG. GV said about the candidate that withdrew, he already contacted ICANN staff who allowed that someone be nominated by Friday 08 March.

5.0 ICANN Board Seat 10 – IC Report on Telephonic Interview

LL asked an IC member to lead the meeting after observers dropped off the call. RS said everyone must already have an email with the summary of the commentary about each candidate. He asked if anyone has any concerns, to raise them. RPA asked that his name be replaced with that of Alejandro in the IC report. LL accepted.

LL went through the status and the fact that the IC recommends to the ASO AC that Kuo Wei’s name be forwarded to the ICANN nominations committee. LL asked for a motion to accept the report with the idea that RPA’s name was added to the list of IC members.

HG moved the motion to accept the report, seconded by WW. There was no abstention. WW proposed that we agree that the report is for AC internal use only, and that the report will not be published. AB seconded.

Both motions were carried, as there were no objections.

JS said there are 7 days to consider all these discussions and then have an electronic vote, which should last at least 7 days. WW said for formal reasons, we should have all the 4 candidates as options in the electronic vote. LL said in addition, there should be an option for abstention. LL asked EB if the secretariat could provide the abstention option. EB said it is possible.

LL proposed an action item to the Secretariat to provide the electronic voting platform.

• Action Item: 130306-01:

Secretariat to provide electronic voting platform with the 4 candidates and an abstention option 7 days after 06 March 2013, ending 7 days after the start date or when all AC members have voted.

LL said that as a follow up, the votes will be tabulated by the Secretariat and forwarded to the AC chair, and that upon the Chair’s request, the Secretariat will forward the results to the ICANN nominating committee for further consideration.

6.0 AOB (Chair to Lead)

There was no other business.

7.0 ASO AC Work Plan 2013

LL called for a motion to adjourn. HG moved, and WW supported. There was no opposition and the motion was carried. LL adjourned the meeting at 1515UTC.

Action: 130306-01:

Secretariat to provide electronic voting platform with the 4 candidates and an abstention option 7 days after 06 March 2013, ending 7 days after the start date or when all AC members have voted.

 THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into by and between
THE NUMBER RESOURCE ORGANIZATION (“NRO”) and AFRINIC, LTD., a newly
formed Regional internet Registry for the African Region (“AFRINIC”).
WHEREAS, the Asia Pacific Network Information Centre (APNIC), The American
Registry for Internet Numbers (ARIN), the Latin American Internet Addresses
Registry (LACNIC) and the Reseaux IP europeens Network Coordination (RIPE NCC)
(collectively the “Founding RIR”s) formed the Number Resource Organization for
the purposes set forth in a Memorandum of Understanding of October 24, 2003
(“NRO MOU”);
WHEREAS, the NRO MOU expressly contemplates that additional RIRs to the
founding RIRs shall acquire the same legal status that the founding RIRs have in
relation to the NRO, upon the Executive Council of the NRO finding the additional
RIRs meet the criteria and follow the process set forth in the NRO MOU, and the new
RIR executes the current version of the NRO MOU;

WHEREAS, AFRINIC wishes to participate in the NRO;
WHEREAS, the NRO, through the Founding RIRs, whishes to recognize

AFRINIC as member of the NRO; and WHEREAS, on April 08, 2005, AfriNIC received
full recognition for the Internet Corporation for Assigned Names and Numbers
(“ICANN”) as a Regional Internet Registry (“RIR”).
NOW, THEREFORE, the parties to the MOU agree as follows;
1. The Founding RIRs agree to provide recognition and approval of AfriNIC as NRO
member.
2. AFRINIC agrees to execute the current version of the NRO MOU, attached hereto
as Exhibit 1 and incorporated herein by reference, and agrees to support all
purposes, policies and responsibilities of the NRO, and participate as a RIR,
including bearing some portion of the expenses of the NRO, as set forth and as
contemplated by, the NRO MOU, recognizing that AfriNIC’s current financial
condition does not permit it to pay a pro rata share of such expenses, and its
contribution will initially be limited to a symbolic financial contribution which will
be decided by the Founding RIRs within ninety days of the signing of this MoU. It
is acknowledged that AFRINIC as a RIR added to the NRO after the founding
members shall assume the last position in the rotation of the Chair of the NRO
Executive Council, as set forth in the NRO MOU. Further, AFRINIC, as an RIR,
shall be entitled to select three individuals to the NRO Number Council, as
described in the NRO MOU

AGREED on this 25th day of April 2005
The Number Resource Organization AfriNIC, Ltd.
By:___________________________    By:__________________________
Axel Pawlick, Chair NRO EC                                    Adiel A. Akplogan, CEO

1. The Number Resource Organization 
The name of this organization is the Number Resource Organization (NRO).

The organization shall begin operations on the date this document is signed by the last founding Regional Internet Registry (RIR).

The organization shall initially be unincorporated, but may be legally incorporated in a jurisdiction acceptable to all RIRs. Any legal obligations incurred or undertakings made by the NRO either in its unincorporated status, or once incorporated, shall require the prior written commitment of all RIRs through the signature of all RIR CEOs.

The NRO will include those RIRs who are signatories to this document. The domicile and characteristics of this legal incorporation shall be agreed to in a supplemental writing signed by each RIR before it can be executed.

2. Purpose 
The NRO shall be operated for the purpose of:

Serving as the coordinating mechanism of the RIRs to act collectively on matters relating to the interests of the RIRs, as delegated to the NRO by the unanimous written agreement of the RIRs.

Undertaking any joint operational or external activities delegated to the NRO by the RIRs.

Entering into appropriate cooperative agreements with representative Internet coordination or administrative bodies (including any national, international or public sector entity), on such terms as the NRO Executive Council deems appropriate, in order to coordinate the activities of the NRO with the activities of those of those bodies.

3. Role of RIRs in NRO
The four RIRs whose signatures are affixed to this document are referred to as “founding RIRs.” Additional RIRs to the founding RIRs shall acquire the same legal status as the founding RIRs have in relation to the NRO upon the Executive Council finding the additional RIRs meet the criteria and process described in Section 14, and the new RIR signing the current version of this document.

4. Organizations Within the NRO 
The NRO shall consist of the following suborganizations:

the NRO Executive Council,

the NRO Number Council and

a NRO Secretariat.

There shall be no compensated employees of the NRO while it remains an unincorporated entity, but RIRs may donate funds, personnel, services and equipment to the NRO at their individual discretion in addition to the provisions for cost sharing in Section 13 of this document. After incorporation, the NRO may employ temporary or permanent staff and incur expenses for services for specific NRO activities or functions, when the RIRs, acting through the CEOs of the RIRs or the Executive Council, have provided written approval for such hiring and expenditures, and have provided adequate funds to meet such expenditures.

5. Offices 
The operational office of the NRO shall reside with the NRO Secretariat under the direction of the NRO Executive Council.

6. NRO Executive Council 
The NRO Executive Council represents the NRO and its suborganizations in all matters.

a. Responsibilities.

The NRO Executive Council shall be the sole body empowered to represent the NRO, any of its component entities, and the RIR community in any interaction with any external organization, including any national, international or public sector entity as needed.

The NRO Executive Council shall be solely empowered to:

represent the RIRs on issues specifically delegated by the RIRs to the NRO, and

commit RIR resources in support of NRO activities, when unanimous agreement by the members of the Executive Council has been reached, to the extent that such resources have been or will be made available by the RIRs.

The NRO Executive Council shall ratify or reject proposed global IP number resource policies. Such decisions shall be based on open and transparent procedures which are ratified by the regional address policy fora.

The NRO Executive Council shall, by unanimous approval of its members, develop procedures for conducting business in a transparent manner in support of their responsibilities and submit these procedures to the Boards of all RIRs to obtain their approval.

b. Composition.

The NRO Executive Council shall consist of one person selected by each RIR.

Each RIR Board shall be responsible for selecting an individual who is capable of performing the responsibilities described in Section 6(a) of this document.

The Chair of the NRO Executive Council shall be one of its members, and rotate on a regular annual basis once an initial order of the founding RIRs is agreed, in synchronization with the Secretariat function. RIRs added after the founding members shall assume the last position in the rotation as they are added. If the RIR Board which selected the person who is on the NRO Executive Council replaces the appointee, the superceding appointee shall immediately take the place of the predecessor person.

The Chair of the NRO Executive Council is empowered to sign documents and contracts on behalf of the NRO for any item approved unanimously in writing by the Executive Council. The cost of such contracts shall be equally divided among the RIRs, unless a specifically described alternative agreement is reached for allocating such costs.

7. NRO Number Council 
The NRO Number Council shall act in an advisory capacity to the NRO Executive Council with the council’s activities described as follows:

Responsibilities.

The NRO Number Council shall be responsible for the provision of advice to the Executive Council concerning the ratification of proposed global IP number resource allocation policies.

The NRO Number Council shall act as a point of consultation to external entities on proposed global IP number resource policies, addressing questions that may be raised concerning such policy proposals, maintaining a dialogue with the entity and the RIRs concerning these proposals as required.

The NRO Number Council shall develop procedures in an accessible, open, transparent and documented manner for conducting business in support of their responsibilities and submit these procedures to the Executive Council for approval.

Composition.

The members of the NRO Number Council shall include:

One person appointed by the Board of each of the RIRs. If the RIR Board which selected the person who is appointed to the NRO Number Council replaces the appointee, the superceding appointee shall immediately take the place of the predecessor.

Two individual members selected via an open, accessible, documented and transparent procedure by the regional policy forum of each RIR shall be members of the NRO Number Council.
The Chair of the NRO Number Council shall be a member of the NRO Number Council elected by a majority of the members of the NRO Number Council by secret ballot for a term not to exceed one year.

Each emerging RIR shall be entitled to nominate up to three observers to the NRO Number Council. These observers shall not enjoy the privileges of membership and, specifically, observers cannot vote on the Number Council and cannot serve as the Number Council Chair.

8. NRO Secretariat 
The NRO Secretariat shall undertake such operational responsibilities of the NRO organization, as directed by the NRO Executive Council.

The operation of NRO Secretariat shall rotate on an annual basis amongst the RIRs unless the NRO Executive Council unanimously directs the hiring of a professional staff at a fixed or changing location. The NRO Secretariat shall be responsible for those functions as designated by the NRO Executive Council.

The specific functions of the NRO Secretariat shall include:

a. Coordinate administrative matters relating to the functions of the NRO Executive Council and NRO Number Council.
b. Publish information related to activities of the NRO.
c. Other functions as designated by the NRO Executive Council.

9. Advisory Appeals Process 
The NRO shall establish an NRO Advisory Appeals Panel, with one representative from each RIR region, but whose members shall not be employees or Board members of the RIRs. Advisory Appeals Panel members shall be knowledgeable members of the Internet community proposed for this role by the NRO Executive Council, for the purpose of hearing complaints relating to failure on the part of an RIR, the NRO or an NRO suborganization to follow its documented policy development process concerning global IP number resource policies. The panel shall not decide on the merit(s), or lack thereof regarding the underlying policies, but may provide a written report to the Executive Council indicating the Advisory Appeals Panel’s evaluation of the complaint.

The Advisory Appeals Panel shall adopt such policies and procedures as are necessary to make it accessible and open, transparent and documented. These policies and procedures should include, but are not limited to, voluntary or requested recusal of representatives, procedures for reporting to the Executive Council, and procedures to address any allegation of fraudulent or dishonest conduct by representatives.

The Advisory Appeals Panel, at its sole discretion, may dismiss frivolous, repetitive or nuisance complaints without further review. The Advisory Appeals Panel decision is intended to serve as a persuasive advisory opinion, and it provides no basis for legal action in any jurisdiction.

10. Arbitration
a. In the event that an RIR is in dispute with the NRO relating to implementation of global policies, or with another RIR relating to the implementation of a coordinated policy, the NRO shall, at the request of one RIR, notify the others and arrange arbitration via ICC rules in the jurisdiction of Bermuda, or such other location as is unanimously agreed upon by each of the parties to the arbitration.

b. An organization which believes it has met the criterion of Section 14, but is refused the same legal status by the Executive Council in Section 3, may request and will be granted the right to arbitration pursuant to this provision.

c. This arbitration provision is not related in any way to the Advisory Appeals Process, described above. This arbitration provision creates no rights for any party except the RIRs who are signatories to this document, and such RIRs who are additional members as described in this document.

11. Global IP Number Resource Policy Development Process 
Global Policies may be proposed to the NRO by any RIR member of the NRO. The NRO Secretariat will format such materials and distribute them to the RIRs and the NRO Number Council.

The NRO Number Council is then responsible for advising the NRO Executive Council on the ratification of such policies according to the following procedure:

a. The NRO Number Council shall undertake a review of any such policy to confirm that the documented RIR procedures were followed in its development and approval.

b. The NRO Number Council shall publicly post a last call for comments on the proposed policy for a defined period (30 days) to assure itself that the significant viewpoints of interested parties were adequately considered. According to the results of this call, the NRO Number Council may then give a recommendation to the NRO Executive Council on whether the policy can be ratified.

c. If it is the determination of the NRO Number Council the policy should not be recommended for ratification in clause 11b, it shall be referred by the NRO Number Council back to the RIRs for their consideration.

12. Technical Activity 
Technical activities may be assigned by the RIRs to the NRO.

The NRO Executive Council may delegate to the Secretariat the performance of technical activities.

13. Finances 
The following procedures shall apply to the NRO concerning financing the operation of the NRO:

a. NRO expenses must be approved in advance solely by unanimous authorization of the NRO Executive Council, and shall be borne by the RIR signatories on an equal basis of each RIR, unless specifically superceded by a specific or general per capita agreement by the NRO Executive Council.

b. An RIR that is subject to legal claims for its role in carrying out any duly authorized NRO activity shall have the right to seek contributions for its defense or to defray any resulting judgment pursuant to paragraph “a.” Such contributions must be specifically authorized by the NRO Executive Council on a case- by-case basis.

c. After incorporation, the NRO shall seek appropriate liability insurance to cover its activities and all RIRs shall contribute equally to cover this expense, unless superceded by a specific or general per capita agreement by the NRO Executive Council.

14. Recognition of New RIRs 
Global IP Number Resource Policies shall include objective, non- discriminatory and transparent criteria for recognition of new RIRs.

The criteria and associated process for such recognition shall be published by the NRO as a matter of Global IP Number Resource Policy.

15. Limitation 
This MOU does not create any partnership, agency, association or franchise arrangement. Nothing in this MOU permits any party to transfer or assign any interest, right or obligation under this MOU without the prior written consent of each signatory party to this MOU. The RIRs who are founding members to this agreement do not agree to accept responsibility for financial commitments made by the NRO in contravention of this agreement.

16. Amendment and Precedence of this MOU With Respect to Other Documents Subsequently Created
The provisions of this MOU may be changed only by a writing signed by all RIRs agreeing upon such a change. Any such writing can be signed in counterparts. Any such writing shall indicate, with particularity, any portion of this Agreement that is intended to be superceded. Such a superceding document must make an explicit reference to this document citing to the date of this agreement.

AGREED:

Asia Pacific Network Information Centre
By:__________________________________ Date:24 October 2003

The American Registry for Internet Numbers
By:__________________________________ Date:24 October 2003

Latin American and Caribbean Internet Addresses Registry
By:__________________________________ Date:24 October 2003

Réseaux IP Européens Network Coordination Centre
By:__________________________________ Date:24 October 2003

1. Welcome

LL called the meeting to order at 1209 UTC.

2. Agenda Review

LL read through the draft agenda and noted that the discussion on ICANN Board Seat 10 status (proposed agenda item 5) should move to the end so as to hear the report from the IC about the phone Interviews while allowing observers to drop off the call.

3. Approval of minutes from the 04 Jan 2013 meeting

LL called for a motion to approve the minutes of the previous meeting. FA moved to approve the minutes. TF seconded and there was none opposed. The motion was carried and LL asked the Secretariat to remove “draft” from the published minutes.

4. Review of open action items

130104-01: Secretariat to create a doodle poll to determine if AC members will be able to attend the ASO Face to Face Meeting in Beijing at ICANN46.

LL asked the Secretariat to confirm the status of this action item. EB confirmed that this action item is now closed, with 14 members having participated in the Doodle poll.

130104-02: DO to send out an updated draft of the ICANN Board Selection Documentation Destruction Procedures to the list for further discussion.

DO confirmed that he sent the updated draft to the Secretariat but forgot to copy the ac-coord list, which he said he will do. He mentioned that some feedback was received and incorporated before he resent it to the list. LL mentioned that this action item can be closed and perhaps reopened at a later stage if the matter is still ongoing, and that the AC can start working on the next steps for having documentation destruction procedures that can be reviewed for further consideration.

DO requested this item to be moved to the next level since there appears to be no more feedback. He said if there is no negative feedback, it should be brought up for voting either on the list or during a meeting.

RS joined at 1221UTC

5. Selection of Vice Chairs

LL said he has requested for those interested in being vice chairs to notify him. He mentioned that he asked AB who has already accepted. LL said per the procedure, he needs to select two vice chairs, and that the chair and the two vice chairs need to be from three different regions. NA expressed interest and LL asked NA to confirm if he would like to be a vice chair. NA confirmed. LL then asked the AC to confirm these two candidates as vice chairs for 2013 through a motion.

HG moved the motion to approve AB and NA as vice chairs. RS seconded. There was none opposed. The motion was carried and LL will start to include the new vice chairs in all communication so that they can contribute when needed.

6. Formation of the 2013 PPFT

LL stated that according to the procedures, the PPFT must be formed at the first meeting of the year. He stated that the PPFT (Policy Proposal Facilitator Team) watches global policy proposals, following their evolution around the regions and provides support to the AC as needed. He said the PPFT follows those proposals through to the end until they are passed to the AC for consideration.

LL called for volunteers to the PPFT from each region. The following presented themselves to serve on the PP

AFRINIC: FA

APNIC: TF

ARIN: JS

LACNIC: RP

From RIPE, WW said he is very busy in the year and asked if HP would like to volunteer instead. LL asked the 3 RIPE members to get together and see who is available. WW said they shall report back by e-mail on the ac-coord list.

LL asked for a motion to confirm the 4 volunteers to the PPFT. NA moved the motion. AB seconded and there was no objection. LL said that the PPFT volunteers are now confirmed, and the AC is looking forward to hearing from RIPE members regarding the volunteer from the RIPE region, on the mailing list.

7. Overview of on-going IANA Consultations

LL asked LV from ICANN to lead.

LV stated that ICANN is currently running consultations on an number of IANA issues, and these are all on the IANA website at www.iana.org/reviews

LV said there are 5 consultations going on, first – Customer Service Complaint Resolution Process –  for Seeking feedback on how ICANN should resolve customer complaints relating to how IANA functions have been executed – and stated that anyone that is a customer of the IANA functions is a potential user of these processes. LV said he will appreciate if the ASO AC as a group, or individually, can make any comments.

LV stated that the second and third consultations are about Performance Standards for ccTLD and gTLD Delegation and Re-delegation respectively. He said that no sessions have been planned for these consultations at Beijing but if there is demand for a generalized face-to-face consultation, it can be arranged.

LV stated that the fourth consultation is about Performance Standards for Internet Number Resources, for Seeking feedback on appropriate performance standards for the allocation of Internet Number Resources such as IPv4 and IPv6 allocations, primarily to Regional Internet Registries.  He stated that the consultations are looking mainly for how IANA is to be measured, and what are IANA’s reasonable targets. 

The last consultation concerns a Secure Notification Process, seeking feedback on how ICANN should notify the community relating to service changes, outages, and other important announcements.

LL suggested that LV kicks off the discussions on the ac-coord list as some of these are very relevant to the ASO AC. He also asked LV to push for feedback from Registration Services staff of the RIRs.

LV said he already reached out to CEOs and RS Managers but has not received feedback yet. He said it’s possible they are formulating a unified NRO response

LL asked LV if other than in-addr.arpa for reverse lookups, whether there are any other services that are operationally impacting the Internet if they fail unexpectedly.  LV said rDNS management is not a US government contracted service albeit very important and that there are discussions about RPKI development and if ICANN can host a global trust anchor and take this important operational function of rPKI.  LV said there would be a series of documents and processes and such actions won’t happen without significant consultation.

LL asked if anyone had questions for LV & BR. There were none.

8. ASO AC Face-to-Face Meeting: Determine Location 

LL said there is a need to formalize a decision of when and where to have a face-to-face meeting and move on. He stated that it is still early on ICANN process for assigning rooms and getting scheduled onto the agenda for Beijing. LL asked BR to confirm. BR said ICANN will be accepting room requests beginning next week, and that she communicated with EB about that, as soon as the requirements from the ASO AC have been finalized, they should be sent. EB said they have been sent to BR already. BR said her email was broken and that EB should resend.

LL asked EB to read out results of the doodle poll that was held for determining if ASO AC members will be able to attend the Beijing meeting. EB said according to the results of the poll, 14 members participated, 11 will be able to attend, 2 might not be able to attend and 1 will not be able to attend.

HG asked for those that indicated they will not able to attend, if it was a decision due to timing or financial matters. HP said it was not a money problem on his side but rather a scheduling problem. LL asked to know the AC member that did not participate since it looks like 14 participated. EB indicated it was Alejandro Guzman.

LL called for a motion to have the face-to-face meeting in Beijing. HG moved the motion and WW seconded. There was none opposed and the motion was carried. The ASO AC face to face meeting will be held in Beijing during the April 2013 ICANN meeting.

HG asked LL to propose an agenda for this meeting and share on the list, as well as a request to other stakeholders requesting 20 or 30 more participants to the meeting, so that more contributions come from all constituents. WW said we should instead reserve part of the meeting time for just AC activities, like discussions on procedures for Chair elections and other matters. LL said that in a previous meeting, it was decided that any face-to-face meeting at ICANN must be open to observers all the time.

RS left the call at 1301UTC

HG said the AC needs to use the time in Beijing to reach out to more people and that other business requiring just the AC involvement can be discussed on email. HP also said it is good to attract as many new folk as possible and that the AC needs to get in touch with other groups in ICANN, which is best done during this time although he indicated that 95% of ICANN meeting goers may have other schedules and may not come to an AC meeting.

LL suggested a general meeting in the first part of the morning, then ASO internal business later in the afternoon.

LL left at 1310UTC

LL rejoined at 1314UTC

BR said it is necessary to split the meetings between Tuesday and Wednesday and that Tuesday is the constituency day – where if there are participants in other constituencies, they will have a hard time attending any ASO AC meetings on the same day. LL said LV and BR will need work together along with the secretariat on the detailed agenda and scheduling.

9. ICANN Board Seat 10 Status

All observers left the call at 1633UTC

Minutes from this agenda item have only been availed to ASO AC members.

10. AOB

There was no other business to discuss.

11. Adjournment

WW moved to adjourn the meeting and AB seconded. There were no objections.

LL adjourned the meeting at 1405UTC

Action Items

No action Items were assigned during the meeting.

1.0 Welcome

LL called the meeting to order at 1214UTC.

2. Agenda Review

LL suggested that agenda item 5 (Status Selection of Seat 10 for ICANN Board) be moved to the end so that those observers on the call who wish to excuse themselves may do so at that moment.

3.0  Approval of Minutes from the 20 Dec 2012 Teleconference

LL called for a motion to approve the minutes of the 20 Dec 2012 Teleconference. AB moved the motion and RS seconded. There was no opposition.

LL asked the Secretariat to remove ‘draft’ from the published minutes.

4.0 Review of open Action Items.

• 120427-03: AC to draft a Problem Statement regarding Secretariat Rotation for presentation to the NRO EC.

LL stated that certain events and new developments have since overtaken this action item and that there is now a proposal to modify how the secretariat rotation works by putting in place a permanent secretariat coordinator position that does not rotate amongst the RIRs. LL said that more on this issue will follow as new developments occur.

• 120705-03: WW to put his thoughts and ideas regarding current ASO activities at ICANN meetings to the list, in writing. This should also include a summary of suggested changes for ASO AC activities at ICANN meetings.

LL suggested that since WW is not on the call and he has seen no update on the list on this action item, it gets moved to the 2013 work plan instead and the AC assigns it to someone willing to take it on.

• 120906-02: DO received comments regarding document destruction from AL on 17 July. DO to request further comment for one week

LL – will touch on this when discussing the document destruction agenda item further in the agenda.

• 120906-07: Secretariat to confirm with ICANN Secretary what deadlines exist for ASO AC appointments to other ICANN groups such as Review Teams and ATRT.

LL asked for update from ICANN or AFRINIC. AA stated that no feedback has been received from APNIC on this matter, and will check with APNIC and report back during next meeting. LL said that he heard that deadlines to receive applications have been moved up a little bit for ATRT, but not the other review teams.

• 120906-08: Chair to circulate proposed changes to procedure-changing criteria to ASO AC OP for 15 days prior to an electronic vote to approve the changes.

LL said all votes from AC have been recorded and everyone supported the changes, but will discuss this later in the agenda.

• 120906-10: Chair to reach out to the Chairs of other SOs so that time can be made on their ICANN agenda if an ASO update is requested.

LL stated this can been closed as it will be an on-going chair activity and duty. JS said this can be added to the definition of chair’s responsibilities. LL said it’s a good idea.

• 121108-01: Secretariat to elaborate table of attendance of ASO AC members for 2012 teleconferences, including those meetings when quorum was not reached.

LL stated that an excel spreadsheet has been circulated and said the secretariat should circulate another version with comments from the list. HP asked to include in the spreadsheet to include information about whether quorum was not reached by total number of AC members present or geographical representation. LL said this can be put to the list for more comments.

DK asked to create a doodle to establish a long-term view of upcoming meetings, so as to know months in advance if there shall be quorum for a certain meeting. LL proposed that DK sends this to the list for more discussion. AA said it’s a good idea and if needed the secretariat will do this for good meeting planning.

• 121108-02: GV to send to AC-COORD list the CCG activities on regards the ASO Review Report Recommendations.

LL – German yet to do that, asked if anyone else received? EB said German has not yet updated AFRINIC on that. AA said AFRINIC to take up that action item, said NRO already started some activities such as website translation to various languages.

NA joined at 1246UTC

5.0  Status Selection of Seat 10 for ICANN Board

Moved by LL to the end during the agenda review.

6.0 ASO AC Year Review

LL said this document has been posted by the Secretariat on the ASO AC website and advised all members to check and verify if it is accurate and report any comments and feedback to the list.

7.0 ASO AC Work Plan 2013

LL asked AB already sent the draft work plan to the list to review, accept and adopt and asked AB to walk the meeting through it. AB asked LL to take the meeting through the work plan which LL did per the draft circulated by AB.

On Seat 9 of the ICANN Board, LL and HG said this can be changed to be included in the 2014 work-plan, as this appointment does not happen till 2015. LL asked AB to take note.

TF joined at 1314UTC

LL asked if anyone wants to add or remove anything from the work plan. JS said there is an action item from the ASO review report for merging the operating procedures of the ASO AC with those of the ASO. AB said the action items discussed to be added were to review Global PDP and operating procedures, which items have been added to latest version of the plan and asked for suggestions to the text and wording.

JS suggested an additional point for responding to other recommendations of the ASO review report. AB said he can add the suggested changes. LL said the motion to adopt can now be tabled to the next meeting since there are now several changes to the document.

8.0 ASO AC 2013 Meetings Calendar

LL said that a draft-meeting schedule has already been posted online and that it accurately depicts what was discussed at the last meeting. He called for a motion to adopt the meeting schedule as discussed.

JS asked for a clarification to confirm that the AC does not meet in even months unless there is pressing work but can meet in even months if no quorum was realized in preceding month. LL said this is OK.

LL stated that the second meeting in January is to assist the IC with its work but has thought about going ahead to have a February meeting (instead of late January meeting), because the IC would need a bit more time to complete work early January and that to not impact ICANN schedule, nomcom needs to know the name of the selected candidate quickly.

RS said it may be important to have that report on the 06 February meeting, vote on results so as to meet the 15 Feb deadline and hence meeting on 06 February is fairly within the timeline for IC work. RS also asked if there is a need to meet and discuss and confirm the results.  JS said there is no need to have a meeting to confirm results per the operating procedures.

Being no major changes to the draft meeting schedule as published, LL asked for a motion to adopt it.

HG moved motion to adopt and it was seconded by FA.

There was none opposed.

LL asked everyone to put these meeting dates in their calendars.

LL also asked for a discussion about the ASO AC face to face meeting to be held in conjunction with an ICANN meeting, open to all observers interested. LL said there is a chance to do so in Beijing in April, or at the other two ICANN meetings. AA said he would prefer the meeting to be in Durban, as it’s in the region of the secretariat and will be easier coordinated.

HG said Secretariat should ask ICANN for a meeting in Beijing, and if not available, push it to Durban.

LL also stated that EC has requested the ASO AC travel schedule to be sent early in the year, and are willing to support 5 AC members plus the chair to all ICANN meetings for the ASO AC workshop. LL asked the secretariat to confirm with the AC members which ICANN meetings each will be signing up for, and stated that Members from each region can work out amongst themselves who will attend which meeting.

LL asked the Secretariat to create a Doodle poll, to see if members are actually able to attend, might be able, cannot attend the Beijing ICANN meeting.

• Action Item 130104-01

Secretariat to create a doodle poll to determine if AC members will be able to attend the ASO Face to Face Meeting in Beijing at ICANN46.

9.0 ICANN Board Selection Documentation Destruction Procedures.

LL asked AL for an update. AL said DO is better placed to comment on this, but said that the names of candidates are public knowledge, and the easiest way is to have information that needs to be destroyed labeled so clearly. LL said it is important to mark items that have personal info that such items need to be destroyed.

HP said these ideas would take care of all his concerns regarding document destruction. LL advised that Douglas goes ahead to send one more final draft to the list.

• Action Item 130104-02

DO to send out an updated draft of the ICANN Board Selection Documentation Destruction Procedures to the list for further discussion.

10.0 Amending ASO AC operating procedures update

LL said that all votes are now in to give the ability back to make Operating Procedure changes during the meetings.  LL said the vote is unanimous and confirmed with the secretariat. EB confirmed it is correct that all votes were received.

LL said the operating procedures can now be updated with the new procedure changing process.

11.0 Any Other Business

LL said that on the ASO AC chair election, 11 AC members have voted and he (along with JS) asked the secretariat send out nudge email to those that have not voted to cast their vote.

LL asked all observers to drop off the call so that the AC can carry on with discussions of agenda item 5 for the ICANN Board Seat 10 Selection.

12.0 Status Selection of Seat 10 for ICANN Board

LL asked for all observers to drop off the call in order for the AC to discuss this agenda item, and called on any IC member present on the call to lead.

RS led the discussion.

Minutes and all detailed notes from discussions on this agenda item were availed only to AC members on the mailing list ac@aso.icann.org.

13.0 Adjournment

LL called for a motion to adjourn the meeting. AL moved the motion to adjourn and AB seconded. There was none opposed.

The meeting was adjourned by LL at 1800UTC.

ACTION ITEMS

130104-01

Secretariat to create a doodle poll to determine if AC members will be able to attend the ASO Face to Face Meeting in Beijing at ICANN46.

130104-02

DO to send out an updated draft of the ICANN Board Selection Documentation Destruction Procedures to the list for further discussion.

These minutes have been reviewed by the Chair & Vice Chairs prior to posting.

1.0 Welcome

LL called the meeting to order at 1218 UTC and suggested to switch draft agenda items 3 and 5 so as to discuss IC work first. LL asked if there were any comments or objections. There were none.

2.0 Establishing days & times for AC Chair election (Chair to lead)

LL said he posted a couple of suggestions on the list regarding dates for the ASO AC Chair election. He also named the currently nominated candidates as Louie Lee and Hans Peter Hollen, who have both not confirmed their interest to serve, and reminded them to confirm to the list.

LL stated the dates he previously suggested as 01 Jan and 07 Jan for poll opening and closing respectively, as well as 02 and 07 Jan. He asked the Secretariat if those dates can be supported. AB stated the Secretariat might be burdened since 01 Jan is a public holiday but asked the Secretariat to confirm.

EB confirmed that the Secretariat could support dates as proposed by AC. LL said the poll opening and closing can be automatically scheduled if the system allows.

[JS joined at 1225UTC]

AB said if the Secretariat can open and close the election without someone being physically present at the office then it is a reasonable timing. EB confirmed that the system can be automated to do this, so there is no problem with the dates.

LL requested a motion for the Secretariat to open polls for the AC Chair election on 01 January 2013 and close on 07 January 2013.

AB moved the motion. TF seconded. There were no objections and abstentions.

[RS joined at 1231 UTC]

The motion was carried and LL asked the Secretariat to record it as an action item.

Action 121220-01: Secretariat to open polls for ASO AC Chair Election on 01 January 2013 to 07 January 2013 and announce the 2013 ASO AC Chair to the ASO AC within 3 days after closing the poll.

LL advised at this stage to discuss the ICANN Board Seat 10 selection process, so as to understand the current IC requirements in order for the AC to support the IC work. He requested any IC member to lead the discussion on the current IC work.

3.0 ICANN BoD selection

RS indicated that the written interview questionnaires were sent out to all 5 candidates on 14 Dec with responses requested by 28 Dec. The IC will then review submitted responses and meet 1 hour earlier at the next scheduled AC teleconference to make a report and recommendations on the candidates to the AC, who will vote on the recommendations at least by 10 January 2013. RS further stated that the plan is to notify candidates by 11 January 2013, with a face to face interview planned in Dubai from 28 – 29 January 2013 after which, the IC will prepare final report and recommendations to AC again at the next meeting where the AC would vote on the final candidate.

[NA joined at 1240 UTC]

AC asked if a meeting on January 03 can be possible given it is right after public holidays and we could have issues with quorum. EB said 03 January is a public holiday in Mauritius and would not be ideal.

AB stated that holding a meeting when polls for chair are still open creates ambiguity over who chairs the meeting. LL said a chair can be established to conduct the meeting, and that he would be willing to do that.

LL suggested Friday 04 January 2013 and at this stage suggested moving to the next agenda item for discussing dates for the 2013 meetings.

4.0 Establishing meeting dates and time for 2013 teleconferences and face-to-face meetings

LL stated that a list of meeting dates has already been shared by German where the suggestion is for the 1^st Thursday of each month, but later mentioned that after discussions, Wednesday favors most AC members. LL also said that 1200UTC as suggested by German appears a suitable time for everyone.

LL asked members to seriously consider holding meetings every other month as suggested by the EC with exception of Jan 04 and Feb 06 or 07 where those meetings will deal with IC matters. LL stated that the general idea is to meet during odd months except December and February and that the AC identify dates for either months or special meeting dates in case of urgent matters arising.

LL suggested forwarding a motion that teleconference/meeting dates will be Jan 04, Feb 06 (or 07), Mar 06, Apr 03, May 02, June 05, Jul 03, Aug 07, Sep 04, Oct 02, Nov 06 and Dec 04 and asked EB to post these dates to the website as tentative meeting dates.

LL asked the Secretariat to share these dates on the 2013 meeting schedule.

LL talked about the AC face-to-face meeting that is expected to be in conjunction with any of the three ICANN meetings. He asked if any of those meetings are where the AC wants to meet face-to-face.

RS indicated Beijing as favorable but indicated it could be confirmed in the January teleconference. LL said if AC is to meet at the Beijing ICANN meeting, the Secretariat needs to apply to ICANN immediately to including this workshop on their agenda for planning and booking purposes.

5.0 Review of the 2012 ASO AC activity

LL thanked AB for the report prepared about the AC work in 2012 and noted that there was a presence of the AC at all RIR & ICANN meetings which AB could include in the report. AB said he already included it in the latest version.

AB briefly went through the key highlights of the report for the information of the AC at which point LL asked members if there were any comments or questions. There were none, and LL asked for a motion to include this review as written into the minutes. JS suggested adding it to the document store and reference to it from the minutes.

LL asked the Secretariat to add a link in the minutes to the 2012 ASO AC activities in the documents store and to indicate that the 2013 work plan as “ongoing”.

Note: The 2012 Work Plan review is available at

https://aso.icann.org/documents/2012_workplan_review/

6.0 AOB

LL stated that Leo Vegoda from ICANN sent an email to the list for consultation on the latest global policy proposal. He asked members to read the e-mail and included document for their information.

LL also asked for a motion to hold a meeting on Jan 04 2013 at 1200 UTC. RS moved the motion and FA seconded. There were no objections and the motion was carried.

LL asked the Secretariat to schedule and arrange for the Jan 04 2013 Meeting.

LL asked German if the 2012 meeting attendance matrix was posted. GV said he needs to liaise some details with AFRINIC before making it public. HG requested that this document be shared before it is published in case a member has any comments.

DW thanked everyone for working with him on the AC. SB also thanked everyone, as this was his last meeting.

RS requested to adjourn the meeting. LL thanked GV and Adam for the secretariat services rendered to the AC in 2012 and for APNIC support. LL adjourned the meeting at 1444 UTC.

Action Items

Action 121220-01

Secretariat to open polls for ASO AC Chair Election on 01 January 2013 to 07 January 2013 and announce the 2013 ASO AC Chair to the ASO AC within 3 days after closing the poll.

Appointment of Chair/Vice Chairs.

Status:

• Louie Lee was elected Chair via electronic vote. His election was announced shortly before the ASO AC meeting on 19 Jan 2012.
• During the ASO AC meeting on 19 Jan 2012, Alan Barrett and Dave Wilson were invited to serve as Vice Chairs, and both accepted.

Policy Proposal Facilitator Teams (PPFT):

• Confirm or re-appoint PPFT members for all current Global Policy Proposals (GPP);
• Create a new PPFT for each new GPP, as and when new GPPs appear.

Status:

• At the beginning of the year 2012, Global Policy Proposals GPP-IPv4-2010 and GPP-IPv4-2011 were current. No new Global Policy Proposals were created during 2012, so only two PPFT teams were needed.
• During the ASO AC meeting on 19 Jan 2012, PPFT members were appointed for both these proposals. The minutes of the meeting show that the following resolutions were passed:
  • The ASO AC appoints DW, AB, AL, LL to serve on the PPFT for GPP-IPv4-2010 and that AG be invited to serve for LACNIC.
  • The ASO AC appoints FA, TF, HPH to serve on the PPFT for GPP-IPv4-2011 and that JS and either AG or SB be also invited to serve.
• During the ASO AC meeting on 19 Jan 2012, the ASO AC resolved to stop tracking GPP-IPv4-2010. During the meeting on 5 Apr 2012, the Chair reported that the decision had been communicated to the NRO-NC.
• During the ASO AC meeting on 8 Feb 2012, Jason Schiller was added to the PPFT for GPP-IPv4-2011.

Set timetable for meetings

Status:

• During the ASO AC meeting on 19 Jan 2012, a timetable was approved for teleconference meetings throughout the year.
• During the ASO AC meeting on 8 Feb 2012, it was decided that a face to face meeting would be held in Vancouver, Canada, on 26 and 27 Apr 2012, co-located with an ARIN meeting.

Complete the appointment process for the ICANN Board seat No. 9:

• Confirm or re-appoint members of Qualification review committee (QRC) and Interview Committee (IC);
• Conduct reviews and interviews of candidates;
• Make the appointment.

Status:

• The QRC and IC members had been appointed during 2011, and all appointees were still members of the ASO AC during 2012.
• During the ASO AC meeting on 19 Jan 2012, it was noted that the QRC members were AB, SB, TF, HPH, and RdS. The members were not formally re-appointed during this meeting.
• During the ASO AC meeting on 19 Jan 2012, it was noted that the IC members were AB, NA, RdS, and SB, and that a member from the RIPE region was still needed. HPH volunteered and a motion was passed adding him to the IC. The four existing members were not formally re-appointed during this meeting.
• Questionnaires sent early in the process were taken to be the written interviews required by the procedure.
• Telephonic interviews were conducted on 12 and 13 Apr 2012.
• Three candidates were invited for face to face interviews on 26 and 27 April 2012. One of the candidates was unable to be present in person, but was interviewed via video conference. All candidates were made aware of the video conference and no candidate objected.
• Ray Plzak was re-appointed.
• No formal action was taken to deal with the discrepancy between the appointment procedure’s requirement for face to face interviews, and the reality that one candidate was unable to attend in person.

ASO Review

• Consider the criticisms and suggestions for improvements in the report from the ASO Review;
• Issue a response;
• Implement changes as appropriate.

Status:

• The ASO Review was discussed during meetings on 19 Jan 2012, 5 Apr 2012. It was noted that the NRO EC was taking comments and would take appropriate action
• The NRO EC’s draft response to the ASO Review was discussed on 26 and 27 Apr 2012. Feedback from this meeting was provided to the NRO EC.
• During the meeting on 26 and 27 Apr 2012, the ASO AC passed the following motion related to the review:
  • A motion to update the work plan to consider a review of the GPDP and develop process in accordance with recommendations from the ASO Review Report.
• During the meeting on 14 Jun 2012, it was reported that the NRO’s response to the review had been published.
• During the meeting on 8 Nov 2012 it was reported that several RIRs are working together on the following changes related to the ASO Review:

1. Clarify purpose, mandate, objective of ASO and distinguish duties between ASO AC/NRO EC.
2. Review of ASO website, clearly reflect that ASO is an ICANN SO
3. Develop FAQ for ASO website ICANN Board, NRO EC should agree on FAQ content
4. Fully researched history of ASO (agreed by Board, EC)
5. Translate ASO docs into ICANN languages, quotes obtained.

 Updates to ASO AC Operating Procedures

Status:

• Changes to the ASO AC operating procedures were discussed at meetings on 19 Jan 2012, 5 Apr 2012, 26 and 27 Apr 2012, 14 Jun 2012, 5 Jul 2012, and 6 Sep 2012. The difficulty of changing the Operating Procedures was a common topic.
• A motion to change the procedure for Amendment of the Operating Procedures was put to an electronic poll which was opened on 21 Sept 2012. The motion was passed unanimously by all 15 ASO AC members, and the result was announced via email on 11 Oct 2012.

The text of the motion was:

Motion:

Section 9 of the Operating Procedures of the Address Council of the Address Supporting Organization (ASO AC OP) be updated as follows

9. Amendment of Operating Procedures

These Operating Procedures may be amended through an electronic vote of all the members of the Address Council based upon any proposed amendment receiving four-fifths majority support.

Electronic votes will be a minimum of 7 days, but can be concluded as soon as all members of the Address Council register a vote.

All amendments to these Operating Procedures shall be approved by the Executive Council of the Number Resource Organization.

Proposed amended text must be available for discussion on email for seven days prior to the start of a vote unless all Address Council members are available for a discussion of the amendment.

• On 18 Oct 2012, it was reported via email that the NRO NC had ratified the above change to the ASO AC Operating Procedures. It was also noted that the change had inadvertently removed the ability for the ASO AC to pass changes to the Operating Procedures during a meeting.
• Another motion to change the procedure for Amendment of the Operating Procedures was put to an electronic poll which was opened on 6 Dec 2012. As of 19 Dec 2012, the result of that poll has not yet been announced. The text of the motion was:

Motion:

Section 9 of the Operating Procedures of the Address Council of the Address Supporting Organization (ASO AC OP) be
updated as follows

9. Amendment of Operating Procedures

These Operating Procedures may be amended at any regular or special meeting of the council or through an electronic vote. The proposed amendment must receive four-fifths majority support of all members of the Address Council whether at a council meeting or via an electronic vote.

Electronic votes will be a minimum of 7 days, but can be concluded as soon as all members of the Address Council register a vote.

All amendments to these Operating Procedures shall be approved by the Executive Council of the Number Resource Organization.

Proposed amended text must be available for discussion on email for seven days prior to the start of a vote unless all Address Council members are available for a discussion of the amendment.

• During several meetings, there was discussion about adding guidelines or policies for protection of personal or confidential information regarding candidates for the ICANN Board. No formal action has been taken. The most recent discussion was during the meeting on 8 Nov 2012.

Ongoing tracking of Global Policy Proposals (GPPs)

Status:

• No new GPPs were introduced during the year 2012.
• GPP-IPv4-2010 was discussed during the meeting on 19 Jan 2012, and a decision was made at that meeting to cease tracking the proposal.

The text of the resolution was:

resolved that the ASO AC make the decision to stop tracking GPP-IPv4-2010 and to inform the ARIN board that of the decision and that it may be resurrected in the future if required.

• GPP-IPv4-2011 was discussed during meetings on 19 Jan 2012, 8 Feb 2012, 8 Mar 2012, and 5 Apr 2012.
• During the meeting on 8 Mar 2012, the ASO AC passed a motion to approve the report from the PPFT for GPP-IPv4-2011 (which had been circulated via email), subject to hypertext links being removed from the report itself and added to a cover letter that would be sent to the ICANN Board.
• During the meeting on 5 Apr 2012, it was reported that ARIN’s version of GPP-IPv4-2011 had been passed to the ICANN Board on 14 Mar 2012, but that the cover letter discussed at the meeting on 8 Mar 2012 had not been sent. It was also reported that ICANN had called for public comments but had received no comments, and there was some discussion of the ICANN Board’s timetable.
• The ICANN Board ratified GPP-IPv4-2011 on 6 May 2012.

Ongoing ICANN Outreach program - Improvement plan for ICANN outreach

Status:

• The ASO AC had a presence at every ICANN meeting. ASO AC representatives held discussions with the ICANN Board, held public activity reports, and interacted with some other groups within ICANN.
• There is still a need for improvement in the way the ASO AC interacts with the ICANN community. This was discussed during the meeting on 5 Jul 2012.

ASO AC to conduct review of GPDP

Status:

• This item was not included in the work plan approved on 19 Jan 2012, but was formally added during the meeting on 5 Jul 2012.
• No progress has been made.

ASO AC to conduct review of ASO AC OP

Status:

• This item was not included in the work plan approved on 19 Jan 2012, but was formally added during the meeting on 5 Jul 2012.
• The only change to the ASO AC Operating Procedures has been to allow electronic voting on amendments to the procedures themselves.
• There has been no change in any other part of the Operating Procedures.
• There have been suggestions that the procedure for ICANN Board appointment should be changed to deal with candidates who are unable to attend the face to face interview.

Begin the appointment process for the ICANN Board seat No. 10:

• set timetable
• issue call for nominations

Status:

• During the meeting on 5 Jul 2012, the time line was discussed, and the start date was approved via the following motion:

that the ASO AC agree to issue a Call for Nominations for candidates in the Seat 10 selection process for 2013 on 17 August 2012, but that the schedule for the remaining phases be decided at a later date.

• During the meeting on 5 Jul 2012, a Qualification Review Committee and Interview Committee were appointed during the meeting on 5 Jul 2012. The following motions were passed:

that the ASO Address Council form the Qualification Review Committee (QRC) for the Seat 10 Selection Process 2013 with
the following members FA, AG, HPH, NA, RdS.

that the ASO Address Council form the Interview Committee (IC) for the Seat 10 Selection Process 2013 with the same
members as the QRC committee.

• On 17 Aug 2012, the call for nominations was published.
• During the meeting on 6 Sep 2012, the entire timetable was approved.

Appoint members to other ICANN groups

Status:

• This item was not formally added to the work plan. However, it is included in this review.
• During the ICANN meeting in Prague, Fiona Asonga was nominated to the ICANN Academy WG.
• During the meeting on 6 Sep 2012, HG was appointed to the ICANN Nom Com for 2013.
• During the meeting on 8 Nov 2012, FA, HG, and TF volunteered to serve on the ICANN Accountability & Transparency Review Team 2 (ATRT 2).

Participation at ICANN and RIR Meetings

Status:

• This item was not formally added to the work plan. However, it is included in this review.
• ASO AC members attended all ICANN and RIR meetings during 2012, and presented reports on ASO AC activities.

Appoint a Chair for 2013:

• call for nominations, seconds, and expressions of interest;
• set timetable for voting

Status:

• In progress

End of year review of actions performed during 2012

Status:

• To be performed at the meeting on 20 Dec 2012

Draft work plan for 2013

Status:

• In progress